Sr Administrative Assistant

Pilot Company•Knoxville, TN

About The Position

The Sr Administrative Assistant provides administrative support by performing essential clerical and administrative functions for department management. The role handles complex assignments under limited supervision, may coordinate the work of other administrative team members, and helps department leadership plan and coordinate events. The position also supports meetings, travel, expense reporting, records, correspondence, visitors, and office equipment.

Requirements

High school diploma or equivalent.
At least 1 year of experience.
Advanced MS Office skills.
Adobe Acrobat skills.
Experience using electronic calendars to schedule meetings, appointments, and other functions.
Knowledge of company products and offerings.

Responsibilities

Provide administrative support for complex assignments under limited supervision and coordinate the work of other administrative team members as needed.
Complete assigned tasks to meet daily, weekly, and monthly deadlines, and proactively manage time for ad hoc assignments.
Collaborate with supervisors to resolve administrative challenges and improve department processes and practices.
Mentor and support less-experienced members of the administration team.
Update and maintain databases and spreadsheets, and generate reports as needed.
Collaborate with department leadership and team members to plan and coordinate on-site and off-site events, including assisting with venue, food, and activity selection at the manager's direction.
Arrange conference, meeting, and travel reservations for managers; assist with reconciliation and preparation of expense reports.
Participate in meetings, compose and distribute meeting notes, and create routine correspondence and reports.
Operate office equipment and arrange repairs when equipment malfunctions.
Answer telephones, greet visitors, provide information, take messages, and transfer calls or visitors to appropriate individuals.