Sr. Administrative Assistant - Small Business Bank

Capital One•McLean, VA

10d•Hybrid

About The Position

Capital One is seeking an exceptionally bright, self-motivated, and experienced administrative support professional to support multiple executives ranging from Director to Vice President level in a fast-paced, tech-savvy environment. This role contributes to an efficient, productive, and positive team by handling administrative functions that allow leaders to focus on department and company goals. The assistant serves as a gatekeeper and extension of executives, manages critical administrative tasks, disseminates information, and supports relationship building across the team. The position includes strategic calendar management, detailed travel coordination and expense reporting, organizing team activities and events, and communicating with colleagues while acting as a team ambassador. Success requires adaptability, resourcefulness, sound judgment, attention to detail, strong communication, and a collaborative mindset. This is a hybrid role, with required onsite presence according to Capital One’s hybrid policy. The company describes its environment as supportive and offers a comprehensive benefits package. Capital One will not sponsor new employment authorization or provide immigration-related support for this position.

Requirements

High school diploma, GED, or equivalent certification.
At least 2 years of administrative experience.
At least 2 years of experience using Microsoft Office Suite (Outlook, Excel, Word, PowerPoint) or Google Workspace.
Flexibility and adaptability when demands and priorities change.
Resourcefulness, autonomy, strong judgment, and influencing skills to solve complex problems.
Exceptional attention to detail and strong written and verbal communication skills.
Ability to collaborate with Administrative Assistants and other colleagues.

Nice To Haves

Associate degree.
At least 5 years of experience as an Executive Assistant or Administrative Assistant in a fast-paced environment.
At least 3 years of calendar management experience supporting multiple executives.
At least 1 year of meeting and event planning experience.
Experience using AI tools such as Gemini, Copilot, Claude, or other AI solutions.
Experience setting up video conferencing and Zoom/Skype technology for meeting users.
Experience planning ahead and managing time effectively.
Excellent written and verbal communication skills.
Excellent organizational skills.

Responsibilities

Prioritize complex scheduling requests and adjust to frequent last-minute changes.
Coordinate travel arrangements and prepare timely expense reports.
Drive team activities and events, including all-hands meetings and social events.
Circulate information, answer questions, and act as a team ambassador.
Foster relationships with other Administrative Assistants and teams.
Support multiple executives and handle administrative tasks that help leaders focus on department and company goals.