Sr. Administrative Assistant

Johnson & Johnson Innovative Medicine • Raritan, NJ

2d • $52,500 - $84,525 • Hybrid

About The Position

We are searching for the best talent for a Sr. Administrative Assistant. This hybrid position is located in Raritan, NJ.

About Surgery
Fueled by innovation at the intersection of biology and technology, we’re developing the next generation of smarter, less invasive, more personalized treatments. Are you passionate about improving and expanding the possibilities of surgery? Ready to join a team that’s reimagining how we heal? Our Surgery team will give you the chance to deliver surgical technologies and solutions to surgeons and healthcare professionals around the world. Your contributions will help effectively treat some of the world’s most prevalent conditions such as obesity, cardiovascular disease and cancer. Patients are waiting. Your unique talents will help patients on their journey to wellness. Learn more at https://www.jnj.com/medtech

The Senior Administrative Assistant provides high-level administrative support to senior leaders, exercising autonomy, discretion, and sound judgment to manage complex priorities, sensitive information, and time-critical deliverables. This role leads core administrative processes, supports high-impact meetings and projects, and partners across regions, cultures, and organizational levels in a fast-paced global environment.

Requirements

• High school diploma required
• Minimum of 4 years of administrative experience or similar is required
• Demonstrate excellence in managing complex executive schedules and competing priorities
• Be highly proficient with enterprise systems (e.g., MS Office, Teams, Zoom, Concur, Ariba, SharePoint)
• Exhibit strong judgement, problem-solving ability, and proactive anticipation of leadership needs
• Operate with discretion and integrity when managing sensitive and confidential information
• Manage multiple concurrent workstreams with urgency, flexibility, and attention to detail
• Communicate clearly and effectively across stakeholders and levels
• Model a positive, “can-do” mindset aligned with Johnson & Johnson Credo values

Nice To Haves

• Bachelor’s degree in Business Administration, Communications, or a related field preferred.

Responsibilities

• Manage complex domestic and international travel arrangements in compliance with company policy, including required documentation
• Coordinate registration, payments, and logistics for global conferences, external engagements, and executive visits
• Provide administrative support for two VP level leaders and team members
• Initiate and manage purchase orders, departmental purchasing cards, and related procurement activities
• Coordinate recurring leadership and team meetings, including agendas, scheduling, and virtual or hybrid setup
• Plan special events, off-site meetings, and training sessions, including space, catering, and onsite needs
• Lead onboarding coordination for new team members, including systems access, equipment, workspace, and credentials
• Maintain organized document and file management systems, including SharePoint
• Serve as the primary point of contact for internal and external visitors, including registration, workspace, and travel support
• Oversee office services, supplies, business cards, and mail distribution
• Provide backup support for other senior assistants as needed
• Support ad hoc initiatives and special projects requiring independent judgment

Benefits

• Vacation –120 hours per calendar year
• Sick time - 40 hours per calendar year; for employees who reside in the State of Colorado –48 hours per calendar year; for employees who reside in the State of Washington –56 hours per calendar year
• Holiday pay, including Floating Holidays –13 days per calendar year
• Work, Personal and Family Time - up to 40 hours per calendar year
• Parental Leave – 480 hours within one year of the birth/adoption/foster care of a child
• Bereavement Leave – 240 hours for an immediate family member: 40 hours for an extended family member per calendar year
• Caregiver Leave – 80 hours in a 52-week rolling period10 days
• Volunteer Leave – 32 hours per calendar year
• Military Spouse Time-Off – 80 hours per calendar year

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: High school or GED