Sr Administrative Assistant

Principal Financial Group • Des Moines, IA

17h • Hybrid

About The Position

As the Sr Administrative Assistant, you will be responsible for providing mid-level leaders with a broad range of administrative support. This individual will have regular interactions with a variety of leader levels, will be tasked with calendar management, project coordination, meeting support, and other value added tasks as determined by business need. This role ensures efficient management of day-to-day operations, including scheduling, meeting preparation, communications, and project assistance. Sr Administrative Assistants balance multiple priorities, act as a reliable resource and model high standards of service excellence across the administrative community. They should anticipate leader needs, act as liaisons with key internal and external partners, and ensure organizational priorities are executed efficiently and effectively. They work with confidentiality, influence, and collaboration while supporting a high level of complex scheduling and materials.
Day-to-day calendar management for mid-level leaders of a department identified by business-driven value, including scheduling and managing leaders availability, handling meeting logistics, process meeting requests on behalf of leaders supported based on availability and priority, and maintain and organize meeting materials. Uses attention to detail to identify scheduling conflicts and proactively engages with others to resolve. Understands priorities of the person(s) supported, as well as their business needs.
Responsible for making recommendations on the most efficient and effective way for the person(s) supported to organize their work. Provides moderate to heavy inbox management. Can connect various channels of information/communications together to make assessments and assist in prioritizing information for the person(s) supported. Provided high-level training/guidance on how to navigate technology platforms such as travel and expensing platforms along with other department specific technology platforms. May coordinate/draft/edit monthly reports, order supplies, manage role and access requests, assist with on-boarding new employees, research and book travel arrangements in partnership with those supported, expense management, creation/maintenance of distribution lists. Initiate some HR tasks on behalf of person(s) supported.
May be involved in a variety of business-value driven department or business-wide projects of complex nature tied to strategy and business plans with broader organizational impact.

Requirements

• 4+ years of related experience or equivalent demonstrated through one or a combination of the following: work experience, training, military experience, or education.
• High school diploma required.
• Ability to support a distribution team with heavy travel coordination and expense support needs.
• Strong organizational skills and strong attention to detail.
• Strong verbal and written communication skills.
• Self-motivated, resourceful, and able to work independently while collaborating effectively with a broader team.
• Ability to gather and consolidate data from various sources.
• Ability to set priorities, handle multiple tasks and meet deadlines.
• Flexible and adaptable to rapidly changing priorities.
• Ability to handle confidential information.
• Strong proficiency with Microsoft 365 tools - including Outlook, Teams, Word, Excel, PowerPoint, AI prompting, OneNote and SharePoint.

Nice To Haves

• Associate degree preferred.

Responsibilities

• Calendar management for mid-level leaders, including scheduling, managing availability, and handling meeting logistics.
• Process meeting requests on behalf of leaders supported based on availability and priority.
• Maintain and organize meeting materials.
• Identify scheduling conflicts and proactively resolve them.
• Provide moderate to heavy inbox management.
• Assist in prioritizing information for the person(s) supported by connecting various channels of information/communications.
• Provide high-level training/guidance on navigating technology platforms such as travel and expensing platforms.
• Coordinate/draft/edit monthly reports.
• Order supplies.
• Manage role and access requests.
• Assist with onboarding new employees.
• Research and book travel arrangements.
• Manage expenses.
• Create and maintain distribution lists.
• Initiate HR tasks on behalf of person(s) supported.
• Involvement in business-value driven department or business-wide projects of complex nature tied to strategy and business plans.

Benefits

• Personal Time Off (PTO) is provided to hourly (non-exempt) employees and provides a set amount of accrued time earned each pay period. Employees can use their PTO for vacation, personal or short-term illness.
• Pension Eligible

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED