Administrative Assistant-Sr

Children’s Hospitals and Clinics of Minnesota•Minneapolis, MN

13d•Onsite

About The Position

The Administrative Assistant-Senior serves as liaison while providing proficient administrative support and operation of the designated department and/or senior leader and staff within the designated department. In this role, the Administrative Assistant-Senior will be required to work independently within the established procedures associated with the specific job functions listed below: screen calls and responds to or routes routine inquiries from internal or external sources with appropriate correspondence or other messaging greeting and directing visitors maintaining and scheduling appointment calendars handling various forms of mail (i.e. paper, email, overnight express, fax) ordering office supplies and furnishings arranging for equipment repairs maintaining filing systems and/and or computerized record keeping systems and/or databases completing standardized forms create and prepare presentations for internal and/or external meetings handle all confidential correspondence and inter-department communications attend meetings and take minutes compose correspondence on behalf of the Sr Director and Directors supported provide on-boarding support for new hires and internal transfers, as needed manage and coordinate department policies and oversee the policy review process. perform other duties, as assigned

Requirements

High school degree or GED, required
Three-year experience in a general office setting OR one-year experience with completion of specialized training/certification in the administrative professional field, required
Proficient and demonstrated competency in MS Office Suite applications
Strong oral and written interpersonal, communication and organizational skills
Ability to work within a team and as an individual contributor in a fast paced, evolving work environment
Ability to deal with highly confidential information in a professional manner
Ability to work under pressure and meet tight deadlines

Nice To Haves

Experience in healthcare/hospital setting, preferred

Responsibilities

screen calls and responds to or routes routine inquiries from internal or external sources with appropriate correspondence or other messaging
greeting and directing visitors
maintaining and scheduling appointment calendars
handling various forms of mail (i.e. paper, email, overnight express, fax)
ordering office supplies and furnishings
arranging for equipment repairs
maintaining filing systems and/or computerized record keeping systems and/or databases
completing standardized forms
create and prepare presentations for internal and/or external meetings
handle all confidential correspondence and inter-department communications
attend meetings and take minutes
compose correspondence on behalf of the Sr Director and Directors supported
provide on-boarding support for new hires and internal transfers, as needed
manage and coordinate department policies and oversee the policy review process.
perform other duties, as assigned