Sr. Administrative Assistant
About The Position
The Sr. Administrative Assistant provides comprehensive administrative and operational support to the Chief Operating Officer and Operations leadership team. The role manages calendars, travel, meetings, communications, and project tracking, and serves as a liaison across departments to support effective coordination and execution of day-to-day business activities and strategic initiatives. The position also analyzes operational and business data, prepares concise leadership summaries, coordinates business documents, tracks commitments and project milestones, and identifies opportunities to improve administrative processes. It is based in Paterson, Washington.
Requirements
- Minimum of 5 years of administrative experience.
- High school diploma or equivalent required.
- Advanced proficiency with Microsoft Office, including experience creating and working with pivot tables in Excel.
- Ability and interest in analyzing data and extracting succinct insights to support leadership decision-making.
- Commitment to excellence and high standards.
- Excellent communication and presentation skills.
- Ability to deal effectively with diverse individuals at all organizational levels.
- Versatility, flexibility, and willingness to work enthusiastically amid changing priorities.
- Strong analytical and organizational skills.
- Ability to maintain a high level of confidentiality.
- Responsible use of alcohol and appropriate conduct, and fitness to be licensed, permitted, and/or certified by state or local regulatory bodies.
Nice To Haves
- Bachelor’s degree in finance, accounting, or another technical field.
- Experience with Power BI.
Responsibilities
- Coordinate complex schedules, meetings, and communications for the Chief Operating Officer and Operations leadership team, prioritizing competing business needs.
- Manage the COO’s travel arrangements and related expense reporting.
- Coordinate between Operations leadership and cross-functional partners, including Winemaking, Supply Chain, Finance, HR, and Commercial teams.
- Capture, distribute, and track meeting notes, action items, and follow-up activities.
- Analyze operational and business data and prepare concise summaries for leaders.
- Screen and direct phone calls, emails, and requests using sound judgment and professionalism.
- Coordinate the review, routing, and processing of contracts, invoices, and other business documents.
- Monitor and track departmental projects, milestones, deliverables, and deadlines, following up with stakeholders as needed.
- Assist with planning and coordinating department meetings, leadership events, site visits, and special projects.
- Facilitate communication and information sharing across departments to support alignment and timely execution of priorities.
- Identify opportunities to improve administrative processes and team efficiency.
- Provide administrative and project coordination support for special initiatives and other assigned duties.
Benefits
- Health care coverage including medical, dental, vision, and prescription benefits, eligible on the date of hire for full-time employees.
- Paid vacation and holidays.
- 401(k) with employer match.
- Employee wine discounts.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
High school or GED
