Sr. Administrative Assistant

University of Miami•Miami, FL

33d•Onsite

About The Position

The University of Miami/UHealth Department of Pediatrics has an exciting opportunity for a full time Sr. Administrative Assistant to work in Miami, FL. The Sr. Administrative Assistant provides high-level administrative support to department leadership and staff by coordinating daily office operations, managing calendars and appointments, preparing correspondence, reports, presentations, budgets, and other materials, and assisting with meetings, travel arrangements, expense reimbursements, and purchase order requisitions. This role serves as a key point of contact for internal and external inquiries, supports office visitors and callers, provides staff coverage for the Chair’s and SAO’s Office as needed, and ensures responsibilities are carried out in accordance with University and unit-level policies and procedures.

Requirements

High School Diploma or equivalent/relevant experience, certification or license
Minimum 3 years of relevant experience required
Learning Agility: Ability to learn new procedures, technologies, and protocols, and adapt to changing priorities and work demands.
Teamwork: Ability to work collaboratively with others and contribute to a team environment.
Technical Proficiency: Skilled in using office software, technology, and relevant computer applications.

Responsibilities

Supports department and/or department leadership with daily administrative tasks.
Collects, reviews, analyzes complex and/or confidential data and prepares reports, charts, budgets and other presentation materials.
Processes expense reimbursements and creates purchase order requisitions.
Responds to and routes non-routine, priority, or confidential inquiries from external or internal sources with correspondence or other messaging on behalf of department leadership.
Plans meetings and takes detailed minutes, as needed.
Answers phone calls, provides information to callers or connects callers to appropriate staff.
Schedules appointments and updates calendars.
Makes travel arrangements and reservations for department leadership and staff, as needed.
Composes and types correspondence, such as informative materials; creates spreadsheets and presentations.
Greets and provides general support to visitors.
Develops and maintains department filing system.
Adheres to University and unit-level policies and procedures and safeguards University assets.
Provides staff coverage as needed for the Chair’s and SAO’s Office.