Sr Administrative Assistant, Screen Gems

Sony Pictures Entertainment•Culver City, CA

1d•$32 - $40

About The Position

Sony Pictures Entertainment is seeking a Sr Administrative Assistant to provide comprehensive administrative support to the EVP and Head of the Screen Gems label in a fast-paced, high-pressure executive office. The role includes phone and calendar management, filing, drafting, meeting coordination, travel arrangements, and expense reporting. The assistant will work with creators, representatives, filmmakers, senior executives, internal departments, and cross-functional teams, bridging traditional entertainment relationships and the digital creator ecosystem. The position also supports department operations and project development, including coordinating submissions, maintaining contact and project information, preparing meeting and pitch materials, and assisting with written development notes and project documents. The successful candidate is organized, digitally fluent, curious about entertainment and online culture, discreet, adaptable, and able to manage shifting priorities and deadlines.

Requirements

At least 4 years of experience in a high-volume administrative assistant role at a studio or talent agency is preferred.
Deep understanding of the digital creator economy and platforms including YouTube, TikTok, Instagram, Reddit, and X.
Deep understanding of digital culture and trends, including memes, and authentic interest in the space.
Understanding of the relationships and dynamics among filmmakers, managers, agents, and other representatives.
Expert written and verbal communication skills.
Strong technology skills, including Microsoft Word, Excel, Outlook, and PowerPoint; Google tools; and AI tools such as Gemini, ChatGPT, and Claude.
Exceptional organizational and interpersonal skills, with acute attention to detail.
Willingness to work long hours.
Exceptional memory and a high degree of detail orientation.
Ability to multitask, prioritize, and complete assignments accurately and on time.
Ability to meet deadlines and adapt when needs and priorities change.
Common sense, dependability, discretion, and attention to detail.
Self-starter with a team-player attitude and a proactive “If you see something say something” mentality.

Nice To Haves

At least 4 years of high-volume administrative assistant experience at a studio or talent agency (listed as preferred).

Responsibilities

Provide full administrative support for the EVP’s office and facilitate communication with internal departments and external contacts.
Serve as a global contact for creators, filmmakers, their representatives, and internal cross-functional teams; coordinate and track department submissions.
Manage the EVP’s calendar and extensive meeting planning, including frequent changes.
Handle day-to-day phone communications, including high-volume calls, call redirection, and timely message delivery.
Maintain accurate, current contact, project, and relationship information for creators, filmmakers, and representatives.
Arrange complex travel, including flights, hotels, car service, frequent-flyer accounts, restaurant reservations, and detailed directions; anticipate changes.
Prioritize competing needs, handle matters proactively, and follow through on projects to completion under deadline pressure.
Monitor and order office supplies.
Provide department administrative support for building services, conference rooms, catering, telephone service, hardware and software purchases, and new executive onboarding.
Support preparation of meeting materials, pitch materials, written development notes, and project documents for internal alignment and external opportunities.
Coordinate executive attendance at domestic and international film festivals and industry events.
Handle filing, drafting, and expense reports.