Sr Administrative Assistant to the CEO & President

Church Pension Group Services Corporation•New York, NY

1d•Hybrid

About The Position

The Church Pension Group (CPG) is seeking a Senior Administrative Assistant to support the Office of the CEO & President. This role provides high-level administrative support to the Chief Executive Officer & President, requiring exceptional judgment, discretion, professionalism, and the ability to anticipate needs in a fast-paced, high-visibility environment. The position is key to ensuring the effectiveness of the CEO's office by managing priorities, coordinating activities, and liaising across internal and external stakeholders, including senior leadership and the Board of Trustees. Regular in-person, on-site interaction with colleagues is essential for relationship building and collaboration.

Requirements

Demonstrated experience supporting a CEO or senior executive.
Exceptional organizational and time-management skills with the ability to manage competing priorities and tight deadlines.
Strong written and verbal communication skills.
High degree of discretion, integrity, and professionalism.
Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and collaboration tools (e.g., Teams, Zoom).

Nice To Haves

Experience supporting board-related activities or senior leadership teams strongly preferred.
Bachelor’s degree preferred; equivalent combination of work and education will be considered.

Responsibilities

Provide comprehensive administrative support to the CEO, including complex calendar management, travel planning, meeting coordination, and expense processing.
Anticipate needs by proactively preparing materials, prioritizing tasks, and resolving administrative issues before they escalate.
Support special projects, research, and other initiatives as assigned by the CEO.
Maintain strict confidentiality and exercise sound judgment in handling sensitive information.
Represent the CEO and executive office with professionalism and poise.
Serve as one of the primary points of contact for the CEO’s office, interacting with internal and external stakeholders, including board members.
Draft, review, and edit executive-level correspondence, presentations, reports, and briefing materials.
Manage and prioritize incoming communications (email, phone, mail) to ensure timely and appropriate responses.
Coordinate internal, external and board meetings, including agenda development, material preparation, minutes capture, and follow-up action tracking as needed.
Help streamline workflows and improve administrative processes to increase operational efficiency.
Maintain files, records, and document management systems.