Executive Administrative Assistant to the CEO
About The Position
At CIS Secure, we protect the nation’s most critical missions by delivering secure, high-performance communications and networking solutions to defense and intelligence customers worldwide. We are seeking an Executive Administrative Assistant to support our Chief Executive Officer. The Executive Administrative Assistant provides high‑impact, high‑velocity support to the CEO of CIS Secure. This role ensures the CEO’s time, priorities, and communications are managed with precision, confidentiality, and urgency. The ideal candidate thrives in a mission‑driven, fast‑paced environment, anticipates needs before they arise, and enables the CEO to operate at maximum effectiveness across internal leadership, customers, partners, and the Board.
Requirements
- 5+ years of experience supporting C‑suite or senior executives
- Exceptional organizational skills with the ability to manage multiple priorities under tight deadlines
- Strong written and verbal communication skills; able to draft polished executive‑level content
- High degree of professionalism, discretion, and emotional intelligence
- Proficiency with Microsoft Office Suite (Outlook, PowerPoint, Excel, Word)
- Ability to work on‑site and support an executive with a demanding schedule
- Must be a U.S. Person and have the ability to obtain and maintain a government security clearance.
Nice To Haves
- Bachelor's degree in a relevant discipline preferred.
- Experience in defense, intelligence, federal contracting, or secure communications industries
- Familiarity with government customers, classified environments, or security clearance processes
- Experience supporting a CEO in a high‑growth or private‑equity‑backed environment
Responsibilities
- Manage and optimize the CEO’s calendar, schedule, and daily workflow with strong judgment and proactive prioritization
- Coordinate internal and external meetings, briefings, and reviews, ensuring the CEO is fully prepared with agendas, materials, and talking points
- Serve as a gatekeeper and force multiplier—filtering requests, triaging issues, and ensuring the CEO’s time is spent on the highest‑value activities
- Maintain strict confidentiality and handle sensitive information with discretion
- Draft, edit, and manage executive‑level communications, including emails, announcements, presentations, and Board materials
- Coordinate cross‑functional communication between the CEO and leadership team, ensuring clarity, alignment, and timely follow‑through
- Support preparation for customer, partner, and government engagements, including logistics, briefing materials, and follow‑up actions
- Manage travel planning, itineraries, expense reporting, and logistics for domestic and international trips
- Track action items, deadlines, and commitments across the executive team; ensure timely execution and accountability
- Support special projects, strategic initiatives, and operational reviews as assigned by the CEO
- Maintain organized systems for documents, records, and executive workflows
- Coordinate executive staff meetings, offsites, and leadership events
- Assist with preparation of strategic plans, quarterly business reviews, and performance updates
- Partner with HR and Operations on executive onboarding, culture initiatives, and internal communications
Benefits
- 401(k) with company matching
- Dental insurance
- Medical insurance
- Health Savings Account option
- Flexible Spending
- Vision insurance
- Life and Disability Insurance
- Ancillary offerings (Hospital Indemnity, Accident, Critical Illness, Pet Insurance)
- Paid Time Off
- Holiday pay
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What This Job Offers
Job Type
Full-time
Career Level
Executive
