Sr. Accounts Payable Coordinator

Smile Doctors • Dallas, TX

1d

About The Position

The Sr. Accounts Payable Coordinator is responsible for ensuring accurate coding, approvals, and timely payment for corporate and executive‑sensitive vendors. The role will also resolve exceptions and manage large‑volume Workday uploads and reconciliations to protect data integrity and period‑end close timelines.

Requirements

• High School diploma required
• Three (3) years of experience in an Accounts Payable or Procure-to-Pay position in a corporate or shared services environment required
• Advanced knowledge of Microsoft Excel, including lookups, index/match, pivot tables, and data transformation
• Intermediate knowledge of an ERP system such as Workday, including processes for large data uploads
• Strong coding and reconciliation skills
• Strong analytical and problem-solving skills
• Strong oral and written communication skills

Responsibilities

• Serve as the primary Accounts Payable (AP) point of contact for high‑visibility corporate vendors supporting Executive Leadership, Legal, Finance, IT, Marketing and other shared service departments
• Manage complex non‑purchase order invoices requiring contract validation, spend category judgment, and visibility to senior leaders
• Ensure high‑priority invoices are processed urgently and accurately
• Oversee complex GL coding, cost center mapping, spend category mapping, and data translation logic
• Troubleshoot and resolve coding exceptions or mapping errors from automated workflows or offshore processing
• Partner with Accounting and FP&A to maintain consistent coding structures across corporate spend
• Validate coding logic for multi‑entity allocations, retainers, consulting services, subscriptions, and multi‑department chargebacks
• Prepare, validate, and upload master billing files and large‑volume invoice batches into Workday
• Ensure template accuracy, coding integrity, and error‑free uploads
• Reconcile upload batches against expected totals and support period‑end timing requirements
• Troubleshoot failed loads and mapping breakdowns and implement corrective adjustments
• Maintain documentation, templates, and repeatable processes for master billing cycles
• Communicate invoice status, coding issues, and billing cycle details
• Serve as the onshore escalation point for complex or high‑impact issues escalated from offshore teams
• Educate internal stakeholders on coding best practices, AP policies, and invoice submission requirements

Benefits

• Competitive salary
• Medical, dental, vision and life insurance
• Short and long-term disability coverage
• 401(k) plan
• 3 weeks paid time off in your first year + paid holidays
• Discounts on braces and clear aligners for you and your family members

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED