Sr. Accounts Payable Coordinator

Smile Doctors•Dallas, TX

About The Position

The Sr. Accounts Payable Coordinator is responsible for ensuring accurate coding, approvals, and timely payment for corporate and executive‑sensitive vendors. The role will also resolve exceptions and manage large‑volume Workday uploads and reconciliations to protect data integrity and period‑end close timelines. This role serves as the primary Accounts Payable (AP) point of contact for high‑visibility corporate vendors supporting Executive Leadership, Legal, Finance, IT, Marketing and other shared service departments. The role manages complex non‑purchase order invoices requiring contract validation, spend category judgment, and visibility to senior leaders, ensuring high‑priority invoices are processed urgently and accurately. The Sr. Accounts Payable Coordinator oversees complex GL coding, cost center mapping, spend category mapping, and data translation logic, while troubleshooting and resolving coding exceptions or mapping errors from automated workflows or offshore processing. This role partners with Accounting and FP&A to maintain consistent coding structures across corporate spend, and validates coding logic for multi‑entity allocations, retainers, consulting services, subscriptions, and multi‑department chargebacks. The position prepares, validates, and uploads master billing files and large‑volume invoice batches into Workday, ensuring template accuracy, coding integrity, and error‑free uploads. It also reconciles upload batches against expected totals and supports period‑end timing requirements, troubleshooting failed loads and mapping breakdowns and implementing corrective adjustments. The role maintains documentation, templates, and repeatable processes for master billing cycles, communicates invoice status, coding issues, and billing cycle details, and serves as the onshore escalation point for complex or high‑impact issues escalated from offshore teams. Additionally, the Sr. Accounts Payable Coordinator educates internal stakeholders on coding best practices, AP policies, and invoice submission requirements.

Requirements

High School diploma required
Three (3) years of experience in an Accounts Payable or Procure-to-Pay position in a corporate or shared services environment required
Advanced knowledge of Microsoft Excel, including lookups, index/match, pivot tables, and data transformation
Intermediate knowledge of an ERP system such as Workday, including processes for large data uploads
Strong coding and reconciliation skills
Strong analytical and problem-solving skills
Strong oral and written communication skills

Responsibilities

Serve as the primary Accounts Payable (AP) point of contact for high‑visibility corporate vendors supporting Executive Leadership, Legal, Finance, IT, Marketing and other shared service departments
Manage complex non‑purchase order invoices requiring contract validation, spend category judgment, and visibility to senior leaders
Ensure high‑priority invoices are processed urgently and accurately
Oversee complex GL coding, cost center mapping, spend category mapping, and data translation logic
Troubleshoot and resolve coding exceptions or mapping errors from automated workflows or offshore processing
Partner with Accounting and FP&A to maintain consistent coding structures across corporate spend
Validate coding logic for multi‑entity allocations, retainers, consulting services, subscriptions, and multi‑department chargebacks
Prepare, validate, and upload master billing files and large‑volume invoice batches into Workday
Ensure template accuracy, coding integrity, and error‑free uploads
Reconcile upload batches against expected totals and support period‑end timing requirements
Troubleshoot failed loads and mapping breakdowns and implement corrective adjustments
Maintain documentation, templates, and repeatable processes for master billing cycles
Communicate invoice status, coding issues, and billing cycle details
Serve as the onshore escalation point for complex or high‑impact issues escalated from offshore teams
Educate internal stakeholders on coding best practices, AP policies, and invoice submission requirements