Accounts Payable Coordinator

Premium Waters•Minneapolis, MN

1d•Onsite

About The Position

The Accounts Payable Coordinator is responsible for reviewing and processing invoices as well as other expense payments in a timely manner. This role involves reviewing all invoices for appropriate documentation, GL coding, and approval prior to payment, and processing 3-way P.O. matching invoices. The coordinator will prioritize invoices according to cash discount potential and payment terms, reconcile vendor statements, research and correct discrepancies, and respond to all vendor inquiries. Additional duties include providing backup to freight payables and other areas in A/P, participating in weekly payment runs and daily batch reviews, and assisting in monthly closing and special projects as necessary. Other related work as assigned will also be performed. In the absence of this employee, the direct manager or appointee will cover responsibilities.

Requirements

2 year Accounting degree or 4+ years accounts payable experience
Knowledge of general accounting procedures
Advance skills using MS Office Suite (I.e. Outlook, Excel & Word)
Must be able to communicate and interact with a variety of internal and external customers
Requires excellent written and verbal communication skills
Understand financial information so it can be communicated to all parts of the organization
Positive can do attitude person
Must be flexible to adapt to changes in workload
Meets deadlines and maintain a high level of accuracy and confidentiality in a fast-paced teamwork environment
Good interpersonal oral and written communication skills
Ability to work independently and simultaneously on multiple projects
Knowledge of administrative and clerical procedure and systems such as word processing, managing files and records, designing forms, and other office procedures and terminology
Knowledge of the structure of the English language including reading, writing, and oral comprehension and oral and written expression
Knowledge of principles and processes for providing customer service to vendors and plants. This includes needs assessment, meeting quality standards for services, evaluation of satisfaction, and actively looking for ways to help people
Ability to use logic and reasoning to identify the strengths and weaknesses of alternative solution, conclusions or approaches to problems
Ability to remain current on changes to industry and regulatory standards
Follow and help to enforce all GMP regulations in the plant while on the production floor
Follow GMP rules in employee handbook, including required hairnets, beard nets, and earplugs when entering the production floor
Wear safety glasses when on the production floor
Follow standard operating procedures including quality checks and procedures for all operations
Follow HACCP and SQF requirements for food quality and safety

Nice To Haves

Knowledge of accounting software, JD Edwards is a plus

Responsibilities

Review all invoices for appropriate documentation, GL coding and approval prior to payment
Process 3 way P.O. matching invoices
Prioritize invoices according to cash discount potential and payment terms
Reconcile vendor statements, research and correct discrepancies and respond to all vendor inquiries
Provide backup to freight payables and other areas in A/P
Participate in weekly payment run and daily batch review
Assist in monthly closing and special projects as necessary
Perform other related work as assigned