Accounts Payable Coordinator

AMPACET CORP•Village of Tarrytown, NY

About The Position

Utilize the Corporate accounts payable software for the accurate and timely payment of vendor bills and employee expenses. Process, approve, audit, and administer the accounts payable process, including data entry. Responsibilities also include daily wire/ACH transfers and reports. All functions and responsibilities will be performed on a rotational basis with other members of the Accounts Payable department. Your most critical deliverables for this role are: Process manufacturing payable vouchers and match raw material invoices with receiving tickets and purchase orders. Obtain proper approvals before processing and coding Corporate invoices, Expense Reports, and Miscellaneous invoices Process check requests for Corporate office and manufacturing plants Process checks and attach them to vendor invoices (generate, sort, and distribute). Audit credit card purchases for accuracy and proper coding Research and resolve discrepancies in “match process” with purchasing department and outside vendors, including answering vendor inquiry calls as needed Calculate and process wire transfers in a timely manner for vendor discounts Prepare Daily Deposits Slips for A/R when necessary for domestic, international and miscellaneous checks Check Open Receipts and Purchase Order Inquiries daily Work as liaison with plant personnel with receipt or purchase order discrepancies Create Debit and Credit memos as needed Perform administrative duties as required (i.e. create new vendor files, filing, open, date and distribute mail, etc) Mail weekly checks to vendors and/or plants as needed Complete projects and assignments as needed.

Requirements

High School diploma
4 years of Accounts Payable experience preferably in the Manufacturing Industry
Must have MS Office functional skills in Outlook, Excel, and Word and experience with JD. Edwards is a plus.
Ability to work with numbers and have strong keyboard/data entry skills
Excellent verbal and written communication skills
Ability to work independently with minimal supervision
Attention to detail and accuracy

Nice To Haves

experience with JD. Edwards is a plus.

Responsibilities

Process manufacturing payable vouchers and match raw material invoices with receiving tickets and purchase orders.
Obtain proper approvals before processing and coding Corporate invoices, Expense Reports, and Miscellaneous invoices
Process check requests for Corporate office and manufacturing plants
Process checks and attach them to vendor invoices (generate, sort, and distribute).
Audit credit card purchases for accuracy and proper coding
Research and resolve discrepancies in “match process” with purchasing department and outside vendors, including answering vendor inquiry calls as needed
Calculate and process wire transfers in a timely manner for vendor discounts
Prepare Daily Deposits Slips for A/R when necessary for domestic, international and miscellaneous checks
Check Open Receipts and Purchase Order Inquiries daily
Work as liaison with plant personnel with receipt or purchase order discrepancies
Create Debit and Credit memos as needed
Perform administrative duties as required (i.e. create new vendor files, filing, open, date and distribute mail, etc)
Mail weekly checks to vendors and/or plants as needed
Complete projects and assignments as needed.