Specialist, Expense

PDS Health•Irvine, CA

2d•Onsite

About The Position

The primary role of the Specialist, Expense is to process expense reimbursement and purchasing card reconciliation to ensure accurate monthly financials for all PDS offices. The Specialist, Expense should have a positive attitude and excellent communication skills, and be committed to achieving predetermined goals and deadlines while working within the policies of the Accounting Dept.

Requirements

Equivalent to high school diploma or general education degree(GED).
Strong computer and data entry skills with competent knowledge of Microsoft Word, Excel and Pivot Tables.
3-5 years of experience in Accounts Payable.

Nice To Haves

Experience in a multi-regional healthcare, retail, or dental company.
Associate or Bachelor’s Degree in related field.

Responsibilities

Conduct tests in Oracle Expense modules or on the new interface as necessary.
Receive and validate corporate card applications (via help desk tickets) including all authorized approvals and signed agreements are completed.
Forward new applications to Purchasing Card Administrator for cards to be issued.
Train cardholders on how to use the Purchasing Cards at the time of issue in accordance with the Purchasing Card Policy and relevant operating instructions.
Run reporting to validate all daily transaction activity feeds into Oracle.
Perform monthly identification and reconciliation of all outstanding transactions with the accounting department.
Prepare monthly reports on Purchasing Card transactions and any ad-hoc reporting as maybe required to the Manager, Procurement Accounting Operations.
Introduce and monitor applications (increasing the ceiling, unlocking cards, disputed transactions, etc.).
Maintain accuracy by following the format for expense reimbursement processing.
Requires heavy phone contact with PDS offices and PDS vendors.
Implement office procedures to improve efficiency of workflow, create “team” environment and ensure office satisfaction.
Satisfactorily complete all job duties assigned that pertain to your position within 90 days of accepting this position.
Participate in meetings as required.
Other duties as assigned.