Expense Specialist

EXCLUSIVE JETS LLC•Raleigh, NC

5d•Onsite

About The Position

The Expense Specialist is responsible for ensuring compliance with laws and regulations governing financial and securities institutions and expense report transactions. This includes examining, verifying, or authenticating records. The Expense Specialist will also review settled claims to determine that payments and settlements are made in accordance with company practices, procedures and deadlines. The Expense Specialist may also check the accuracy of figures, calculations, and postings pertaining to business transactions recorded by other workers in addition to computing, classifying, and recording numerical data to keep financial records complete.

Requirements

High School diploma or Equivalent
Strong customer service skills
Excellent interpersonal skills
Must be authorized to work lawfully in the United States, must provide two forms of Federal Identification.
Candidates must successfully complete a comprehensive background check prior to employment. This includes verification of previous employment, education, criminal history, and any other relevant information necessary to determine the suitability for the position.
Being a self-starter who is highly motivated with strong initiative
Interpersonal skills with an emphasis on strong communication skills in both oral and written forms
Effective time management
Attention to detail
Focus on excellence
Adaptability
Accountability and having hard conversations
Memorization
Reasoning and connecting ideas
Adept quick learning
Problem finding and solving
Multi-tasking
Detail orientation
Basic Understanding of Computer Applications and Data Entries
Microsoft Office Suites
More than proficient in Excel

Nice To Haves

Associate's degree
Financial management experience

Responsibilities

Manage all American Express accounts
Ensure the financial guidelines are met
Ensure expenses are correctly coded to appropriate general ledger accounts
Manage the Expensify Reporting Program for 300 active users including approving expense reports for credit card expenses and cash expenses
Responsible for setting up employees in Sage Intacct and Expensify for reporting purposes
Daily communications with pilots and vendors verifying amounts
Meet income statement deadlines and month-end close out responsibilities
Ensure that employee deductions and reimbursements are submitted to payroll bi-weekly through reporting process
Responsible for supplying credit card expenses and information management as needed
Assist with Indoctrination class (new hire orientation)
Instruct new employees how to use receipting program
Provide guidelines on company policies when using company credit card