Travel & Expense Specialist

Ascend Learning, LLC•Leawood, KS

1d•Hybrid

About The Position

Ascend Learning is a leading healthcare and learning technology company that connects a portfolio of brands serving students, educators, and employers with outcomes-based, data-driven solutions. The company's products are used by various professionals, including physicians, nurses, financial advisors, and skilled trades professionals. Ascend Learning is headquartered in Burlington, MA, with additional offices and remote workers across the U.S. They have been recognized as one of America's Greatest Workplaces for 2025 and a Best Place to Work for Mental Well-Being for 2025. The company is looking for talented, passionate professionals to join their mission to change lives.

Requirements

Minimum of 2+ years of Travel & Expense (T&E) administration experience required.
Proficient in expense management systems (Concur, Expensya) and large ERP platforms.
Advanced Microsoft Excel skills and strong overall proficiency in Microsoft Office.
Solid understanding of expense reporting, auditing, and financial controls.
Excellent interpersonal, written, and verbal communication skills to interact with employees and external vendors.
Strong analytical, problem-solving, and critical thinking abilities with high attention to detail.
Highly organized, self-directed, and able to manage multiple priorities in a fast-paced environment.
Demonstrated ability to take initiative and expand responsibilities over time.
Commitment to accuracy, integrity, and accountability.
High School diploma or GED required.

Nice To Haves

Experience in Accounts Payable, general accounting, and customer service preferred.
Associate’s degree and/or bachelor’s degree preferred.

Responsibilities

Review and audit employee expense reports for accuracy, proper documentation, and compliance with travel and corporate credit card policies, ensuring timely reimbursement.
Administer the corporate credit card program, including issuing new cards, closing accounts, monitoring activity, and reconciling delinquent accounts.
Maintain and support the expense management system, including user setup, terminations, and access permissions.
Provide training and ongoing support to employees and promptly respond to inquiries through shared mailboxes with a strong customer service focus.
Generate and analyze expense reports to identify trends and monitor compliance.
Process supplier additions and updates in the ERP system, including validating W9 forms.
Support internal and external audits by preparing and providing documentation.
Assist in developing, documenting, and maintaining travel and expense policies.
Respond to ad hoc reporting requests and participate in special projects.