Specialist, Events

League of Women Voters of the US • Washington, DC

5d • $55,000 - $65,000

About The Position

The Specialist, Events supports the successful planning and execution of virtual and in-person events for the League of Women Voters of the United States (LWVUS). The role provides operational, logistical, and administrative support to the Events team and customer service to internal stakeholders, League leaders, and external partners. The Specialist coordinates virtual events, manages webinars and related administration, and supports participants to ensure events are delivered efficiently, professionally, and in accordance with LWVUS standards and organizational goals.

The position coordinates webinar, virtual meeting, and online event scheduling and setup; maintains event details and registrations; arranges rehearsals; provides technical support and real-time troubleshooting; and shares recordings, attendance data, and post-event materials. It also supports event logistics, registration, hotel room blocks, attendee communications, documentation, contracts, invoices, expenses, vendor payments, and departmental inquiries. The Specialist supports event technology platforms such as Cvent, event websites, reporting, and data maintenance, and contributes to improved event processes and participant experiences.

The role collaborates across departments and builds positive relationships with League members, volunteers, vendors, speakers, and partners. It is primarily performed in an office or home-office setting and involves prolonged computer and video-screen use. Occasional lifting of event materials up to 25 pounds, periodic travel, and evening or weekend work may be required.

Requirements

• Bachelor's degree or equivalent combination of education and relevant experience.
• One to three years of professional experience in event coordination, event operations, experiential marketing, communications, or a related field.
• Experience supporting virtual meetings, webinars, or online events.
• Ability to manage multiple priorities and deadlines in a fast-paced environment.
• Strong organizational and administrative skills and exceptional attention to detail.
• Proficiency with Microsoft Teams, Zoom, and webinar technologies.
• Working knowledge of Microsoft Office applications, including Outlook, Word, Excel, and PowerPoint, as well as Adobe Acrobat.
• Ability to learn and effectively use new technologies and event platforms.
• Strong troubleshooting and problem-solving skills in virtual event environments.
• Strong project coordination and time management skills.
• Ability to prioritize multiple assignments while maintaining accuracy and quality.
• Demonstrated attention to detail and follow-through.
• Ability to exercise sound judgment and maintain confidentiality.
• Strong written, verbal, and interpersonal communication skills.
• Ability to communicate effectively with individuals from diverse backgrounds and levels of responsibility.
• Strong customer service orientation and commitment to responsive support.
• Ability to work collaboratively across teams while maintaining positivity and professionalism.
• Comfort communicating by email and telephone with hoteliers and third-party vendors.
• Commitment to the mission and values of the League of Women Voters.
• Demonstrated commitment to diversity, equity, inclusion, accessibility, and belonging, and ability to contribute to an inclusive workplace.

Nice To Haves

• Experience working in a corporate, nonprofit, membership, association, advocacy, or mission-driven organization.
• Experience using Cvent or similar event management platforms.
• Experience supporting virtual, hybrid, and in-person events.
• Basic experience editing event recordings or multimedia content.
• Ability and willingness to work occasional evenings and weekends as required.

Responsibilities

• Coordinate scheduling and setup of webinars, virtual meetings, and online events using Microsoft Teams, Zoom, and other approved platforms.
• Maintain event details and registrations in organizational systems and calendars.
• Schedule and facilitate speaker and staff rehearsals.
• Provide technical support before, during, and after virtual events.
• Monitor virtual events in real time and troubleshoot participant or platform issues.
• Share event recordings, attendance data, and post-event materials with internal stakeholders.
• Support logistical planning and execution of virtual and in-person events.
• Assist with event registration, hotel room blocks, attendee communications, and participant support.
• Maintain accurate event documentation, records, and digital files.
• Coordinate administrative processes for contracts, invoices, expense tracking, and vendor payments in accordance with organizational procedures.
• Manage departmental email inquiries and provide timely, professional responses.
• Support event technology platforms, including Cvent and other event management systems.
• Assist with event website updates, registration management, reporting, and data maintenance.
• Apply virtual event best practices and guide internal stakeholders.
• Contribute to continuous improvement of event processes and participant experiences.
• Collaborate across departments and build positive working relationships with League members, volunteers, vendors, speakers, and partners.
• Deliver responsive, inclusive, customer-focused service.
• Support additional departmental and organizational initiatives as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level