Events Specialist

Paragon Micro Incorporated•Buffalo Grove, IL

15h•$65,000•Onsite

About The Position

Paragon Micro is a growing IT reseller and solution provider serving commercial and federal customers. The Events Specialist brings the company’s event program to life, coordinating trade shows, networking events, customer experiences, partner floor days, and other activities. Working with the Senior Director of Marketing, Digital Marketing Manager, and Senior Content Specialist, the role turns approved event plans into successful experiences from initial coordination through onsite execution and follow-up. It offers an organized, proactive event professional with a few years of experience the opportunity to take greater ownership within a small, collaborative marketing team. This position is based onsite at Paragon Micro’s Corporate Headquarters in Buffalo Grove, Illinois. The employee must be able to work in the office regularly and be willing to travel and work occasional evenings and weekends based on the event calendar. The role coordinates event logistics and communications, supports partner and sales participation, manages promotional materials and event assets, tracks budgets and documentation, and prepares post-event records and recaps. Compensation is a base salary of up to $65,000 annually, complemented by an annual bonus paid quarterly. The company also describes a comprehensive benefits offering, 401(k) retirement plan, and profit-sharing plans.

Requirements

Approximately 2 or more years of experience coordinating events, trade shows, hospitality programs, or marketing activities.
Experience managing an event from planning through execution and follow-up.
Strong organization, attention to detail, and follow-through across multiple projects.
Clear, professional communication and confidence working with customers, partners, vendors, and internal teams.
Comfort tracking budgets, maintaining spreadsheets, and using project management and registration tools.
Practical problem-solving skills and the ability to stay composed when plans change.
Willingness to travel and work occasional evenings and weekends based on the event calendar.
Must be a U.S. citizen.

Nice To Haves

Bachelor’s degree in Marketing, Communications, Hospitality, or a related field; equivalent experience is welcomed.
Experience with B2B or technology events, partner sponsorships, HubSpot, Canva, or Microsoft SharePoint.

Responsibilities

Coordinate commercial and federal trade shows, tabletop exhibits, networking events, customer experiences, partner symposiums, and floor days.
Maintain the event calendar, project timelines, checklists, and regular status updates.
Manage event logistics, including registration, venues, catering, vendors, shipping, event materials, and attendee arrangements.
Prepare event briefs for sales teams and partners covering schedules, objectives, responsibilities, and onsite details.
Attend and execute assigned events, manage setup and breakdown, and resolve issues as they arise.
Serve as the primary logistics contact for event organizers, vendors, participating partners, and internal teams.
Coordinate partner participation, branding requirements, and agreed sponsorship deliverables with Partner Managers.
Work with sales teams on invitations, attendee lists, customer meetings, and event participation.
Create a welcoming, polished experience for customers, partners, and employees.
Coordinate with the Digital Marketing Manager on registration pages, invitations, reminders, and follow-up communications.
Provide the Senior Content Specialist with briefs and deadlines for signage, presentations, promotional materials, and event content.
Manage event supplies, branded merchandise, exhibit assets, and inventory.
Arrange photography or capture event highlights for marketing and partner reporting.
Obtain vendor quotes, track spending against approved budgets, and organize invoices and receipts.
Flag budget changes, missed deadlines, and other risks early and bring forward practical solutions.
Maintain accurate registration and attendance records and coordinate timely handoff of event contacts to support sales follow-up.
Collect sponsorship documentation and proof of performance for partner-funded activities.
Prepare concise event recaps covering attendance, spending, feedback, and recommendations for improvement.