Specialist, Events

White & Case LLP•New York, NY

2d•$95,000 - $125,000•Onsite

About The Position

Our Business Development & Marketing team plays a critical role in enhancing the Firm’s reputation, expanding its client base and driving revenue growth. This team develops and implements strategic marketing plans to promote the Firm’s legal services, leveraging digital and traditional marketing channels to reach target audiences. They conduct market research to identify industry trends and client needs, positioning the Firm competitively within the legal marketplace. The team also manages client relationships, orchestrates business development initiatives, and seeks opportunities for partnerships and networking. Through compelling content creation, event planning and public relations efforts, they ensure that the Firm maintains a strong market presence and continues to attract and retain clients. Position Summary As part of the Events Management team, you will plan and execute internal and external client-facing events, both on-site and off-site, to support business development and firm-wide initiatives. This includes events throughout the Americas and potentially global travel. You will collaborate with the Americas Events team and the Global Events Team to develop and implement best practices for event management.

Requirements

Bachelor's Degree and 5 years in a legal services firm required
Prepared to work outside standard business hours as required, including early mornings, evenings and occasional weekends
The position may require travel; domestically and internationally as necessary
Strong knowledge of local vendors and venues
Committed team player with a ‘can do’ attitude who demonstrates resourcefulness, initiative and collaboration.
Ability to work effectively in cross-functional and global teams
Ability to build strong relationships with internal and external stakeholders
Client service oriented and credible
Ability to work independently and in a team dynamic and be able to meet deadlines and perform well under pressure
Strong project management skills: ability to handle multiple priorities and on an annual basis in a fast-paced environment
Excellent communications skills, strong organizational, analytical, interpersonal skills required
Proficient in the Cvent platform
Strong knowledge of local vendors and venues.
Ability to build strong relationships with internal and external stakeholders. Client service-oriented and credible.
Strong negotiation and contract management skills.
Proficient in using event management software and tools.
Exceptional attention to detail and organizational abilities.
Creative problem-solving and decision-making skills.
Knowledge of current trends and best practices in event planning and management.
Ability to manage budgets effectively and ensure cost-efficiency.
Proven experience in coordinating logistics for large-scale corporate events.
Strong presentation skills and the ability to communicate event concepts and plans effectively to stakeholders.

Nice To Haves

International experience is a plus

Responsibilities

Lead the development, implementation, and measurement of best practice approaches in collaboration with stakeholders and internal departments.
Strategically plan and execute a diverse portfolio of high-impact in-person and virtual events, including: Client-facing events, Networking and social events, Thought leadership seminars, Internal engagement events, Internal training and recruitment programs, Multiday Meetings, Global and regional webinars.
Direct the implementation of logistics to achieve event objectives by establishing goals, responsibilities, and budgets in advance.
Conduct comprehensive pre- and post-event analysis, including attendance metrics, budget summaries, and feedback.
Collaborate with the marketing team and other internal departments to ensure stakeholders are regularly updated on event progress.
Ensure strict adherence to event budgets and achievement of goals and objectives.
Ensure the proper storage and management of client contact information in our systems, such as InterAction.
Manage vendor and supplier relationships in coordination with the Procurement team, ensuring the firm receives the best possible service.
Research, source, negotiate, and contract venues and suppliers.
Utilize in-house resources, including Concierge, Creative Services, and Marketing/Business Development, as preferred suppliers.
Oversee the production of event materials.
Provide guidance and best practices for virtual events, including technology and systems.
Build and manage registration sites and mobile applications using the firm's preferred platform, Cvent.
Establish close affiliation with industry and professional associations and venues to ensure the Firm receives maximum value for receptions, dinners, and external conferences.
Act as an ambassador of the firm and its core values.
Support Events Manager with strategic projects, best practice implementation (e.g., hybrid events), and Firm global events.
Mentor and supervise junior team members with the Events Manager and current Event Specialist.