Specialist, Accounts Payable & Expenses

Air & Space Forces Assoc•Arlington, VA/Hybrid, Arlington, VA, US, VA

10d•$51,200 - $57,600•Hybrid

About The Position

The Specialist – Accounts Payable & Expense is responsible for managing accounts payable, vendor processes, and expense reporting. This role ensures timely and accurate processing of invoices, maintains strong internal controls, and supports monthly close and audit processes. This is a hybrid-position.

Requirements

Two years of related experience
High attention to detail and ability to meet deadlines
Excellent communication and organizational skills
Ability to maintain confidentiality and exercise sound judgment
Proficiency in Microsoft Office Suite

Nice To Haves

Experience in nonprofit accounting and accounts payable
An understanding of general ledger accounting and accounts payable
Experience with Sage Intacct or similar accounting systems
Strong analytical and problem-solving skills

Responsibilities

Oversee accounts payable processing and vendor payments
Review invoice coding and approvals for accuracy and compliance
Ensure AP subledger ties to the general ledger
Ensure AP aging is accurate and up to date
Administer Tallie expense reporting system
Review employee expense reports and supporting documentation
Reconcile and process AMEX activity and payments
Maintain the AMEX corporate credit card program
Record all activity in the general ledger
Maintain vendor master file and ensure accurate vendor setup
Ensure W-9 compliance and vendor documentation
Respond to vendor inquiries and resolve discrepancies
Maintain and enforce AP internal controls
Prevent duplicate payments and ensure policy compliance
Support process improvements
Maintain sales tax exemption(s), prepare and remit required filings and payments
Support 1099 processing in coordination with outside consultants
Assist with audit schedules related to expenses
Other Duties as assigned