Accounts Payable Specialist

SRS Distribution•McKinney, TX

10d•Onsite

About The Position

The role of Accounts Payable Specialist is instrumental in maintaining accurate financial records and superior customer service to our business customers. The primary responsibilities of the position include executing precise 3-way matching and processing purchase orders, resolving credit and inventory discrepancies in an efficient and timely manner, and consistently working towards enhancing departmental efficiency through thorough data analysis and creation of standard operating procedures. Given the multi-tasking and customer-facing nature of the role, exceptional communication skills, ability to pivot tasks in a dynamic environment, and strong attention to detail are fundamental in delivering service excellence.

Requirements

Proficient in Microsoft Suite (Outlook, Excel, Word).
Highly adept at using internet tools for research and navigation.
Experience in working with advanced Accounts Payable software.
Understanding of electronic data interchange and contract management software a plus.
Conversant with standard purchase ordering processes and system.
Proficient with managing large electronic databases and enterprise resource planning systems.
Familiarity with cloud-based financial management software.
Ability to mobilize cross-functional teams and personal networks to achieve objectives.
Proven knowledge and application of comprehensive Accounts Payable practices and a strong competency in GAAP.
Advanced Excel skills, including the ability to use formulas, create pivot tables and conduct multi-criteria lookups.
Proficiency in accounting software such as QuickBooks, SAP or similar.
Demonstrated experience in effectively managing multiple projects concurrently with high accuracy.
AP certification from the American Payroll Association.
Experience in interpreting and executing Accounts Payable department strategies and policies.
Strong analytical thought process with a focus on detail-orientation and problem-solving capability.
Proven ability to thrive within deadlines and produce precise, accurate work in a fast-paced, high-pressure environment.
Strong verbal and written communication skills with a focus on being able to communicate complex information clearly and concisely.
A mindset centered on continuous improvement and efficiency enhancement.
Proactive attitude towards identifying and resolving issues before escalation becomes necessary.
Proven track record of ethical standards and integrity.
Highly proficient in managing stakeholder relationships and managing conflict efficiently.
Proven ability to work independently, but also as a part of a team, toward the successful achievement of targets.
Exhibit a professional, business-oriented and cordial demeanor with internal and external stakeholders.
Demonstrated willingness to go "above and beyond" to ensure job tasks are completed accurately and timely.
Possess an insightful understanding of financial impacts and implications, with strong prioritization skills.
Exceptional organizational skills with the ability to handle multiple tasks simultaneously.
Proven commitment to professional growth and self-improvement.
Highly motivated, results-oriented, and with a strong desire to succeed.
At least 5 years’ experience performing analysis and research on credit and inventory discrepancies in an Accounts Payable department at a business with a financial turnover of $100MM or more.

Nice To Haves

Understanding of electronic data interchange and contract management software a plus.
Certified Public Accountant (CPA) is a plus but not mandatory.

Responsibilities

Engage in three-way matching and process purchase orders accurately and efficiently for an operation exceeding $100MM, identifying and resolving any discrepancies in inventory and credit.
Investigate and analyze credit and inventory discrepancies within the Accounts Payable department, delivering timely and exact solutions.
Formulate and maintain standard operating procedures (SOPs) for accounts payable processes, employing data analysis to enhance efficiency.
Deliver superior customer service by resolving any issues involving vendors, customers, and employees in a professional and prompt manner.
Manage multiple tasks in a fast-paced environment, maintaining high levels of accuracy and attention to detail.
Employ comprehensive knowledge of accounts payable processes and procedures to ensure accuracy and compliance.
Utilize a range of mathematical computations such as percentages, fractions, addition, subtraction, division, and multiplication in a timely and accurate manner.
Foster the culture of “Make Money, Have Fun, Give Back!” within the Company community, embodying the values of service excellence, accuracy, and teamwork.