Specialist, Accounting & Payroll (CORP)

MODERN AVIATION INC•Amarillo, TX

1d•$23 - $28•Onsite

About The Position

The Accounting and Payroll Specialist primarily supports payroll accounting while providing hands-on assistance with accounts payable and accounts receivable. The role reviews and reconciles payroll activity, prepares payroll-related journal entries and accounting support, processes vendor and customer transactions, researches discrepancies, and helps maintain accurate financial records. It works with Payroll, Accounting, Human Resources, Benefits, Finance, base teams, customers, vendors, and other stakeholders, balancing recurring deadlines, time-sensitive issues, and daily accounting needs while maintaining accuracy and follow-through. Responsibilities include reviewing payroll results and reports; preparing and validating payroll journal entries; maintaining payroll account mappings, labor allocations, coding, and general ledger records; reconciling payroll-related accounts; researching and resolving variances; and preparing reconciliations and documentation for close, reviews, and audits. The role also supports payroll reporting, controls, and process improvements. Accounts payable and receivable duties include processing vendor invoices and payments, maintaining vendor records, handling credit card transactions and customer receipts, applying customer payments, monitoring aging, following up on past-due balances, researching account discrepancies, and assisting with account reconciliations and month-end close. The position primarily works in an office environment and frequently uses a computer and standard office equipment. It may involve moving around the office to access equipment, files, and resources, and requires effective communication with employees, vendors, and other stakeholders. Applicants must be legally authorized to work in the United States; visa sponsorship is not available. A Predictive Index behavioral assessment is required.

Requirements

Must be at least 18 years of age.
High school diploma or equivalent required.
Valid driver’s license.
Strong organizational, analytical, and problem-solving skills.
Ability to manage frequent changes in priority and meet recurring deadlines.
Applicants must be legally authorized to work in the United States for any employer; employment visa sponsorship is unavailable.

Nice To Haves

Associate degree in Accounting, Finance, Business, or a related field.
2–3 years of payroll, payroll accounting, general accounting, or related experience.
Experience with payroll reconciliations, journal entries, general ledger activity, and month-end close.
Experience using a payroll or HRIS platform.
Experience with Microsoft Business Central.
Proficiency with Microsoft Excel.
Experience using SharePoint.

Responsibilities

Review payroll results and supporting reports for completeness, accuracy, and appropriate accounting treatment.
Prepare, upload, and validate payroll journal entries for wages, employer taxes, benefits, deductions, funding, corrections, accruals, reversals, and other payroll activity.
Maintain payroll account mappings, labor allocations, department and entity coding, and general ledger records in coordination with Payroll and Accounting.
Reconcile payroll-related general ledger and balance sheet accounts, including clearing, cash, wage, tax, benefit, deduction, and liability accounts.
Research and resolve variances between payroll reports, bank activity, benefit invoices, tax information, and general ledger balances.
Prepare payroll reconciliations, schedules, and supporting documentation for month-end and year-end close, financial review, and audits.
Partner with Payroll, Human Resources, Benefits, Finance, and external vendors to resolve payroll accounting discrepancies and complete timely corrections.
Contribute to payroll reporting, internal and external audits, process improvements, documentation, and payroll accounting controls.
Review, code, and process vendor invoices and approved payments by check, ACH, wire transfer, or other approved methods.
Maintain vendor records, research invoice or payment discrepancies, and respond to vendor inquiries.
Process and reconcile credit card transactions, contract fuel payments, customer receipts, and other assigned accounts receivable activity.
Apply customer payments, maintain customer account records, monitor aging, and follow up on past-due balances as assigned.
Research billing, payment, and account variances and partner with base and operations teams to resolve customer account issues.
Assist with vendor and customer account reconciliations and provide accounts payable and accounts receivable support during month-end close.
Complete the required Predictive Index behavioral assessment.