Specialist, Accounting & Payroll (CORP)
About The Position
The part-time Accounting & Payroll Specialist supports accurate and timely payroll accounting, reconciliation, and reporting. The role works closely with Payroll, Accounting, Human Resources, and Finance to ensure payroll transactions are recorded properly in the general ledger, payroll-related balance sheet accounts are reconciled, discrepancies are resolved, and supporting documentation is maintained in accordance with company policies, accounting procedures, and internal controls. The position is based in Amarillo, Texas and is limited to up to 20 hours per week. The specialist reviews payroll results and reports, prepares and validates payroll journal entries, maintains payroll account mappings and labor allocations, supports payroll accruals and close activities, and reconciles payroll-related accounts. The role also researches variances, prepares reports and audit documentation, maintains organized records, and identifies process improvements. Additional support for Payroll, Accounting, and Finance teams and special projects may be required. The role primarily works in an office environment and frequently uses a computer and standard office equipment. The position requires clear communication with employees, vendors, and other stakeholders. Compensation is listed at $25.00–$27.50 per hour. Part-time, seasonal, and variable positions are not eligible for health benefits.
Requirements
- Must be at least 18 years of age.
- High school diploma or equivalent required.
- Valid driver’s license.
- Proficiency with MS Excel and experience using SharePoint preferred; these are listed as qualifications in the posting.
Nice To Haves
- Associate degree in Accounting, Finance, Business, or a related field.
- 2–3 years of payroll, payroll accounting, general accounting, or related experience.
- Experience with payroll reconciliations, journal entries, general ledger activity, and month-end close.
- Experience using a payroll or HRIS platform and MS Business Central.
- Experience using SharePoint.
Responsibilities
- Review payroll results and supporting reports for completeness, accuracy, and proper accounting treatment.
- Prepare, upload, and validate payroll journal entries for wages, employer taxes, benefits, deductions, and other payroll-related activity.
- Maintain payroll account mappings, labor allocations, and general ledger coding in coordination with Payroll and Accounting.
- Support payroll accruals, reversals, corrections, off-cycle payroll activity, and payroll-related month-end and year-end close activities.
- Reconcile payroll-related general ledger and balance sheet accounts, including payroll clearing, tax, benefit, deduction, and liability accounts.
- Research and resolve variances among payroll system reports, bank activity, benefit invoices, tax filings, and general ledger balances.
- Collaborate with Payroll, Human Resources, Benefits, Finance, and external vendors to resolve discrepancies and ensure timely corrections.
- Prepare recurring payroll accounting reports, reconciliation schedules, and supporting documentation for management, auditors, and internal stakeholders.
- Maintain accurate and organized payroll accounting records in accordance with company policies and record retention requirements.
- Support internal and external audits by gathering payroll reports, reconciliations, journal-entry support, and other requested documentation.
- Identify opportunities to improve payroll accounting processes, controls, documentation, and reporting accuracy.
- Assist with special projects and support the Payroll, Accounting, and Finance teams as needed.
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What This Job Offers
Job Type
Part-time
Education Level
High school or GED
