Special Projects Coordinator

Prime Occupational Medicine•Saint George, LA

1d•Onsite

About The Position

The Special Projects Coordinator is responsible for managing and executing all routine and non-routine for on-sites and projects. This role coordinates with leadership, staff, and external partners to move projects from concept to completion. The coordinator ensures the setting of timelines, managing resources, tracking budgets, and providing progress reports to ensure goals are met effectively and timely.

Requirements

Bachelor's degree in accounting or related field.
1-5 years of experience in project coordination, administration, or a related field.
Resourceful mindset and strong attention to detail.
Impeccable time management, excellent organization, communication, multitasking abilities, and attention to detail.
Strong skills in Microsoft Office Suite (Excel, Word, PowerPoint), Sage, Systoc.

Responsibilities

Define project scope, goals, deliverables, and timelines.
Serve as the primary point of contact for projects and on-sites, including vendors and internal teams.
Track, monitor, and prepare reports on project progress.
Conduct research to support decision-making and recommend process improvements.
Manage documentation, maintain records, and organize meetings.
Perform a variety of technical and complex accounting work in the processing, maintenance, and review of financial records involving accounts payable and purchasing transactions; process all corresponding paperwork while ensuring its accuracy and completeness.
Set up new vendors in accounting software with accurate remittance information as well as tax information upon collection of W-9.
Maintain W-9 records on new and existing AP vendors and prepare annual 1099 tax reports.
Captures supporting documentation for transactions and uploads it into the accounting software utilized by the Company.
Maintain accurate records of vendor demographic changes.
Assists internal and external auditors in gathering information requested and provides research on the sample requested.
Ensures effective and efficient supply and equipment management throughout, from manufacturer to point of use.
Develops rapport with assigned customers and acts as a customer service liaison between department leaders and the vendors.
Identifies improvement opportunities, ensures assigned areas are managed according to schedule and that replenishments are appropriately released.
Manages and ensures quality, expiration, rotation and storage compliance are maintained for assigned departments.
Analyzes historical usage and other key performance data to optimize supply availability.
Collaborate with Operations to adjust supply management levels.
Communicates with vendors, clinic supervisors and management to ensure timely delivery of products.
Addresses manufacturer and vendor recall of products to ensure timely response.
Schedules and oversees quarterly cycle counts and annual/bi-annual physical inventory.
Identifies opportunities to improve inventory accuracy and effectiveness and implements change.
Inventory Control/Materials Management.
Implement inventory strategies to ensure efficient and effective purchasing operations.
Works closely to adjust par inventory levels in collaboration with Clinical Leadership and management.
Demonstrates a complete understanding of software procedures.
Serves as a change agent by identifying and acting on process improvement opportunities.
Demonstrates commitment to achieving superior customer satisfaction through quality of work, attention to detail, communication, problem solving, initiative, flexibility, and attitude.
Preparing monthly expense statements and financials reports.
Must have reliable transportation.
May be required to work overtime and or holidays.
Other duties as assigned.