Special Projects Coordinator

University of Pittsburgh•Pittsburgh, PA

21h•Onsite

About The Position

The School of Education Dean's Office is hiring a Special Projects Coordinator to handle administrative tasks, manage special projects, support school-wide events, and enhance outreach efforts. Reporting to the Executive Assistant to the Dean, this coordinator will provide support for initiatives such as the Transfer Pathways Summit, Community Transfer Scholars’ Program, Summer College Access Programs, the Dean’s Ignite Speaker Series (e.g., arrange housing, travel, and other logistical arrangements) etc. The role involves working closely with the SOE communications and marketing unit for event promotion, conducting program evaluations, and serving as a liaison with internal and external stakeholders. In addition to providing programmatic and project support, the coordinator will assist in planning networking events, partner engagement and community building activities, monitoring program development, timelines, and communication, and maintaining calendars and scheduling of activities and events for various programs; as well as participation in SOE and campus committees, community events, meetings, and affiliated activities.

Requirements

Proficient in Microsoft Office and Google G-Suite
Strong interpersonal, organizational, analytical, problem-solving, verbal and written communication skills
Demonstrate an understanding of organizational operations and problem-solving abilities
Ability to align with the school’s values of integrity, equity, and excellence
Ability to work effectively with diverse faculty, staff, students, and community partners
Proficient in ability to manage multiple projects simultaneously
Ability to meet deadlines
Ability to understand and follow directions
Ability to pay attention to detail
Ability to keep and maintain accurate and detailed reports and records
Ability to work with sensitive information, maintain confidentiality and use discretion
High School Diploma/GED
Minimum of 2 years of experience required
Ability to be on your feet throughout the day
Ability to assist with event set-up

Nice To Haves

Bachelor's degree in Education, Psychology, Sociology or a related field
3-5 years of project-based work is preferred

Responsibilities

Handle administrative tasks
Manage special projects
Support school-wide events
Enhance outreach efforts
Provide support for initiatives such as the Transfer Pathways Summit, Community Transfer Scholars’ Program, Summer College Access Programs, the Dean’s Ignite Speaker Series
Arrange housing, travel, and other logistical arrangements for events
Work closely with the SOE communications and marketing unit for event promotion
Conduct program evaluations
Serve as a liaison with internal and external stakeholders
Plan networking events, partner engagement and community building activities
Monitor program development, timelines, and communication
Maintain calendars and scheduling of activities and events for various programs
Participate in SOE and campus committees, community events, meetings, and affiliated activities