Special Projects Coordinator

The Corporation of the Town of Penetanguishene•Penetanguishene, ON

2d•Onsite

About The Position

The Special Projects Coordinator plays a key role in advancing strategic initiatives and priority projects within the Town of Penetanguishene’s Recreation and Community Services Department. Reporting to the Director of Recreation and Community Services, this position is responsible for coordinating, implementing, and supporting projects that advance the Recreation, Parks and Trails Strategy, the Community Age Friendly Plan and relevant initiatives within the Community-Based Strategic Plan among others. This role provides focused capacity to move complex, multi-year initiatives forward by coordinating internal and external stakeholders, supporting research and implementation, tracking progress, and supporting funding and partnership opportunities. The Special Projects Coordinator contributes to creating an active, healthy, inclusive, and vibrant community by helping translate adopted plans into action. This role is responsible for ensuring collaboration within and across multiple municipal divisions and departments. Projects are largely community facing and assist the department in achieving its vision “Where active and healthy living is a way of life”.

Requirements

Degree in Recreation Planning, Urban or Community Planning, Public Administration, or a related field preferred.
Minimum of 2–3 years of experience coordinating projects, initiatives, or programs, preferably within a municipal or public-sector environment.
Experience working in municipal recreation, parks, trails, or community services preferred.
Experience supporting implementation of strategic or master plans preferred.
Experience with grants, partnerships, and community-based initiatives preferred.
Strong project coordination and organizational skills.
Ability to interpret and implement strategic plans.
Effective written and verbal communication skills.
Ability to work collaboratively with staff, partners, committees, and community stakeholders.
Strong analytical, research, and reporting skills.
Proficiency with standard office software (e.g., Microsoft Office/365).

Nice To Haves

Applying for and managing grants experience would be an asset.
Bilingual in English and French (verbal & written), considered an asset.

Responsibilities

Develop project timelines, budgets, goals, objectives, deliverables when not provided and ensure projects are evaluated and measured for outcome success.
Utilize and maintain project management framework and workplans that ensures projects are standardized and delivered on time and on budget.
Provide direction and coordination to a wide range of internal and external stakeholders, including task forces, community groups, and cross-functional teams to ensure initiatives are completed effectively.
Ensure projects are delivered in alignment to applicable industry standards.
Develop and implement effective reporting to keep project stakeholders and management informed of key project deliverables and timelines.
Support research, analysis, and development of background materials, presentation materials, and recommendations related to Recreation and Community Services initiatives.
Prepare reports for stakeholders, department meetings, senior leadership and Council.
Work collaboratively with various stakeholders to ensure engagement in project deliverables and full compliance with partnership agreements.
Listen to ideas that are presented by residents, stakeholders and staff that may benefit projects, the community or overall operations.
Develop and negotiate partnership agreements as required.
Work collaboratively with residents, other levels of government, contractors and community agencies on strategic partnerships to deliver objectives of municipal strategies.
Strengthen relationships, coordinate or attend meetings, participate on committees as required.
Develop and maintain project budgets.
Responsible to ensure grant readiness, seek out grant opportunities, apply for and manage grants including associated reporting.
Explore funding partnerships and other external funding opportunities.
Perform other related duties in support of departmental priorities as assigned.