Coordinator Special Projects

Tennessee Board of Regents•Shelbyville, TN

1d•Onsite

About The Position

This position serves as a staff-level coordinator responsible for planning, coordinating, and executing institutional initiatives that support operational effectiveness, strategic priorities, and administrative functions. The Coordinator allocates approximately 60% of time to special projects coordination and 40% to instruction in Technology Foundations courses, delivering foundational skills in computer applications, digital literacy, and data interpretation to support student success. The position serves as the primary point of contact for assigned projects, ensuring timelines, deliverables, and reporting requirements are met while supporting institutional effectiveness through data-informed decision-making.

Requirements

Bachelor’s degree from an accredited college or university in Education, Business Administration, Information Technology, or a related field
3+ years of experience in project coordination, instruction, administration, or a related field
3+ years of practical experience teaching essential reading, writing, and math skills
Demonstrated ability to manage multiple projects, prioritize tasks, and meet deadlines
Ability to deliver instruction in Technology Foundations, including computer applications, digital literacy, and data interpretation
Ability to obtain and maintain required testing certifications within one (1) calendar month of hire
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
Strong organizational, analytical, and problem-solving skills
Excellent written and verbal communication skills
Ability to work independently and collaboratively in a team environment
Valid driver’s license

Nice To Haves

Experience in higher education or public sector environment
Experience teaching adult learners or foundational/technical courses
Familiarity with project management tools or reporting systems
Experience with data tracking, reporting, or compliance-related functions
Experience learning management systems (LMS) and Banner

Responsibilities

Develop, implement, and manage special projects aligned with institutional and administrative priorities
Create and maintain detailed project plans, including timelines, milestones, and deliverables
Coordinate and track progress against project plans; adjust as needed to ensure successful completion
Serve as the primary point of contact for assigned projects and communicate updates to stakeholders
Conduct research, compile data, and prepare reports to support leadership decision-making
Assist with grant-related activities, including documentation, tracking expenditures, and supporting compliance requirements
Maintain accurate records and documentation for assigned projects and institutional initiatives
Coordinate scheduling of campus events, meetings, and facility usage as assigned
Support institutional reporting, audits, and accreditation efforts as requested
Develop tools, templates, and processes to improve efficiency, organization, and accuracy
Work with internal and external stakeholders to define project scope, objectives, and outcomes
Ensure effective communication of pertinent information to faculty, staff, and administration
Assist with procurement processes and ensure resources are utilized appropriately
Deliver Technology Foundations instruction to high school and adult students as assigned
Teach foundational skills in computer applications, digital literacy, and data interpretation
Administer assessments; interpret and communicate results to students and staff
Monitor, evaluate, and document student progress; maintain accurate records and reports
Collaborate with instructors and staff to support student retention and completion
Maintain instructional materials and participate in curriculum updates and improvements
Maintain required certifications and participate in professional development
Perform other duties as assigned