Events and Special Projects Coordinator

Anne Carlsen • Grand Forks, ND

1d • Onsite

About The Position

The Events and Special Projects Coordinator will be responsible for planning, managing, and executing events and projects to raise support and awareness of Anne Carlsen. The Events and Special Projects Coordinator will work with all Anne Carlsen departments statewide to plan, implement, and execute fundraising, operational, and awareness events.

Requirements

• Bachelor’s degree
• Three years’ experience in event management, planning and direction

Nice To Haves

• Four years’ working experience in event management, planning and direction.
• Experience with CRM databases

Responsibilities

• Monitor the progress of the planning and execution of each event.
• Serve as the supervisor of the production process of an event.
• Review and approve all materials related to event(s).
• Serve as liaison to all vendors on event(s) matters.
• Provide periodic progress reports and post-event evaluation to the Vice President of Marketing and Development for each event(s).
• Schedule events on the macro level and micro level.
• Prepare preliminary event budgets.
• Negotiate contracts for space, food, supplies, audiovisual equipment, travel, signage, décor, etc.
• Brainstorm new and upcoming participation events statewide.
• Manage online and silent auctions through the auction’s full cycle.
• Coordinate and manage volunteer support for events and projects.
• Prepare and manage event registration databases and development databases.
• Track all event finances.
• Prepare all day-of-event materials with support of marketing team.
• Supervise on-site production and post-event wrap-up.
• Conduct follow-up and outreach to event attendees.
• Assist with Major Gifts, Institutional Giving and Planned Giving activities as required, assist with database entry, acknowledgement correspondence and other donor stewardship.
• Build relationships with current and potential Anne Carlsen supporters.
• Manage and track all Anne Carlsen promotional equipment and materials across the state.
• Work in conjunction with staff and volunteers to ensure the highest standards in public relations.
• Follow all Anne Carlsen policies and procedures.

Benefits

• Competitive pay
• Paid time off (PTO)
• Advancement opportunities
• Health, Dental & Vision Insurance
• Employer Paid Life & Disability
• 401(k) & Profit-Sharing Plan
• Aflac Voluntary Benefits
• Flexible Spending Accounts
• Employee Assistance Program
• Special Employee Events

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level