Special Projects Coordinator
About The Position
This role serves as a crucial link between the CEO's office and various departments, focusing on strategic coordination, project management, and operational excellence. The Special Projects Coordinator will act as an extension of the CEO's office, managing incoming requests, tracking strategic initiatives, and facilitating cross-functional communication. The position involves leading special projects, reviewing marketing and brand materials, conducting business analysis, and improving reporting systems. A key aspect of this role involves the responsible use of AI tools to enhance business performance and efficiency, with a requirement to review AI-generated content for accuracy and disclose its use.
Requirements
- Exceptional common sense, strong business judgment, intellectual curiosity, and demonstrated proficiency using AI tools to improve business performance and efficiency.
- Minimum 3 years’ experience supporting at a senior management/executive level.
- Strong knowledge of MS Office, including Word, Excel, PowerPoint, Outlook & SharePoint.
- Upbeat, positive, outgoing, personable, and able to relate well with diverse groups.
- Demonstrated commitment to completion of projects on a timely basis.
- Excellent verbal, written and keyboard skills and organizational skills.
- Expert-level written and verbal communication.
- Adaptable personality that can adjust to last minute changes in plans.
- Ability to travel.
- Valid driver’s license & ability to use personal vehicle as required.
- Employees are expected to use AI responsibly and in compliance with company policies, data privacy requirements, confidentiality obligations, and applicable laws.
- All AI-generated or AI-assisted outputs must be reviewed for accuracy, quality, and appropriateness before use.
- Employees are also expected to disclose when AI tools have been used in the creation of work and must not present AI-generated content as solely their own original work.
Nice To Haves
- Experience in either Real Estate, Finance, Construction, Property Management Leasing, or Marketing environment is a major asset.
Responsibilities
- Act as an extension of the CEO’s office.
- Prioritize and manage incoming requests requiring CEO attention.
- Track and follow up on strategic initiatives and commitments.
- Liaise with heads of departments across all business units.
- Gather information and monitor execution of CEO directives.
- Facilitate communication between departments to ensure alignment on priorities.
- Escalate issues requiring executive attention.
- Lead special projects on behalf of the CEO.
- Coordinate initiatives involving multiple departments.
- Develop timelines, accountability structures, and reporting processes.
- Monitor progress and ensure deadlines are met.
- Review advertising campaigns, marketing materials, websites, social media initiatives, and public-facing communications.
- Ensure messaging aligns with company objectives and brand standards.
- Provide feedback and recommendations.
- Review operational reports, budgets, presentations and proposals.
- Identify areas requiring executive focus.
- Conduct research on strategic decisions.
- Communicate CEO priorities and expectations to senior leadership.
- Coordinate executive meetings and follow-up actions.
- Improve reporting systems and executive dashboards.
- Drive accountability throughout the organization.
- Help implement processes that improve decision-making and execution.
Benefits
- Comprehensive benefits package that provides extended health care, dental care, vision care, life insurance and critical illness
- Continuous learning opportunities with an annual educational allowance
- Generous referral program raging from $500-$2500, depending on business need
- Regular consistent team building activities and events
- Discounts to local amenities and vendors
- Discounted hotel stays in multiple locations through our Hospitality
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What This Job Offers
Job Type
Full-time
Career Level
Senior
Education Level
No Education Listed
