Special Projects Coordinator

LJA•Houston, TX

1d•Hybrid

About The Position

As a Special Projects Coordinator at LJA Facilities, you will be responsible for supporting the successful execution of cross-functional initiatives by assisting with project planning, documentation, communication, and logistics. This role collaborates closely with the Special Projects Manager and departments such as Facilities, Reprographics, Fleet, Projects, and IT to ensure tasks are completed on schedule and to quality standards. The role includes both administrative and hands-on responsibilities, including traveling to office sites, setting up and conducting Matterport virtual walkthroughs, and performing physical inventories of office equipment and assets.

Requirements

1+ years of experience in project coordination, field operations, or administrative roles involving hands-on support and cross-functional collaboration
Experience using Microsoft Office Suite (Outlook, Word, Excel, Teams)
Willing to travel regularly to support project activities and site coordination
Ability to adapt to evolving priorities and support fast-paced project execution
Detail-oriented with strong organizational and multitasking skills
Clear and professional in written and verbal communication
Capable of lifting, setting up, and transporting light to moderate office equipment and devices
Comfortable with frequent hands-on work in office and site environments

Nice To Haves

Experience using project management tools such as Monday.com or equivalent
Capability of operating scanning equipment and mobile applications for asset tracking and Matterport scans

Responsibilities

Assisting in developing and maintaining project plans, schedules, and status reports
Coordinating project timelines and deadlines across multiple departments
Monitoring task completion, updating checklists, and flagging risks or delays for resolution
Preparing meeting agendas, taking detailed notes, and tracking follow-up items
Organizing and maintaining project files, documentation, and training materials
Drafting communications, user guides, and team updates to support implementation
Traveling to office locations to support physical inventory activities and verify assets
Conducting Matterport scans and uploading virtual walkthroughs for company records
Coordinating equipment transport, site setup, and hardware placement
Support site-based rollout of new equipment and systems
Serving as a liaison to internal stakeholders, ensuring project details are clearly communicated
Responding to inquiries and providing updates to team members and managers
Assisting in coordinating with external vendors as needed.
Helping develop process documentation and training tools.
Identifying and sharing process improvement opportunities with the project team.
Assist in data gathering, reporting, and performance metrics for project outcomes.
Performing other job-related duties as assigned or required.

Benefits

Employee Stock Ownership Plan (ESOP)
Generous Time Off: PTO, paid holidays, and a full office closure between Christmas and New Year’s.
Comprehensive Benefits: Multiple plan options for health, dental, and pets. Along with mental health support.
Family Support: Paid maternity and parental leave to help you focus on what matters most.
Education Support: Tuition reimbursement and in-house courses provided by our Learning and Development team.
Referral Bonuses
Community Impact: Company-sponsored volunteer days and philanthropic initiatives.
Professional Development: Memberships to industry organizations to keep you connected and growing.
Career Growth: Great internal mobility opportunities to advance your career.
Fun Culture: LJA social events, employee sports teams, bring your kid to work day, etc.