Special Projects Coordinator - DDC

Career Opportunities @Phmc • Philadelphia, PA

3d • Onsite

About The Position

The Philadelphia Department of Public Health (PDPH) promotes and protects the health of all Philadelphians and provides a safety net for the most vulnerable. Within PDPH, the Division of Disease Control (DDC) works to control and prevent communicable diseases and ensure that the City is prepared for public health emergencies. DDC works with governmental agencies, healthcare providers, and communities to help people stay healthy and safe through information sharing, education, and equitable distribution of resources. DDC is comprised of 9 programs, including: Immunisations, Acute Communicable Disease, Bioterrorism and Public Health Preparedness, STD Control, Healthcare Associated Infections/Antibiotic Resistance, Tuberculosis, Viral Hepatitis, Epidemiology and Informatics, and Health Centre #1, which is the City’s dedicated walk-in clinic for STI testing and treatment. In addition, the Division also includes fiscal, administrative, and policy staff. The Special Projects Coordinator will be responsible for coordinating various projects across the Division, as well as providing administrative and operational support to the DDC leadership team and 10 different program areas. This position works closely with the DDC Director, Fiscal Administrator, and the Division’s Program Managers. This position reports to the Director of the Division of Disease Control. The position is full-time, Monday through Friday, 8:30 a.m. to 5:00 p.m. This is a grant-funded position; continuation of the position is contingent upon sustained funding. All City and City-embedded employees are expected to work in the office or in the field full-time as of July 2024. The applicant will work from the Health Department offices or other locations as assigned.

Requirements

• Working knowledge of Microsoft Office applications
• Strong written and verbal communication skills
• Self-directed and detail-oriented with excellent organisational and interpersonal skills
• Strong analytical and problem-solving skills
• Comfortable working both individually and within a team environment that emphasises interdisciplinary collaboration
• Flexibility, professionalism, and the ability to manage multiple projects simultaneously
• At least 2 years of relevant work experience
• Minimum of a bachelor’s degree from an accredited college or university with an interest in public health

Responsibilities

• Work closely with the Division Director, Medical Director, Fiscal Administrator, and Program Managers to organise meetings, develop agendas, compile meeting minutes, and monitor follow-up actions and related deliverables.
• Support strategic planning initiatives for the Division, including convening planning meetings, developing planning documents, collecting strategic objectives and corresponding metrics from each program, and managing reporting for DDC’s quarterly performance measures.
• Conduct project management activities for the Division, including developing project specifications, timelines, and checklists, and monitoring completion of deliverables and any associated reporting requirements.
• Support program-based planning activities as needed.
• Coordinate division-wide events, including trainings, workshops, meetings, and other activities for both internal staff and partner organisations.
• Assist with planning and supporting DDC training initiatives and staff meetings.
• Manage DDC SharePoint sites, including developing, updating, and maintaining organisational structures, content, and processes.
• Manage division-wide communications to ensure that staff are informed about policies, procedures, operational updates, and other important and/or time-sensitive information.
• Support the annual inventory process for DDC.
• Serve as the primary point of contact for coordinating space and building-related activities across all DDC sites.
• Assist with employee information updates, including tracking software licenses.
• Liaise with the Health Commissioner’s Office, other PDPH divisions, and external partners to facilitate meetings, projects, and other initiatives.
• Track and respond to funeral home letter requests for the shipment of bodies internationally.
• Serve as a member of the Division’s Emergency Response Corps by participating in quarterly trainings and responding to incidents on an as-needed basis.
• Participate in exercises and real public health emergencies.
• Conduct research on public health topics as needed, including communicable diseases, public health preparedness, immunisations, and other topics of interest to the Division.
• Participate in project-related conference calls, meetings, and trainings as needed.
• Provide administrative support to Division leadership and program areas as needed.
• Perform other duties as assigned by Division leadership.

Benefits

• medical and dental coverage
• paid sick, vacation, and personal time

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level