Special Projects Associate or Manager (2027-2028)

Zeta Charter Schools•New York, NY

7d•$66,500 - $78,000•Onsite

About The Position

Zeta is hiring a Special Projects Associate or Manager to drive operational excellence across assessments, student programs, and other high-stakes schoolwide projects. The role focuses on building strong systems and executing plans with accuracy, urgency, and exceptional attention to detail. The title will be based on the candidate’s experience relative to Zeta’s organizational levels. The role is fully on-site in New York City, at a school location in the Bronx, Upper Manhattan, or Queens. The start date is July 2027 or sooner, depending on Zeta’s hiring needs and the candidate’s availability. The position reports to the Operations Director. Hiring is rolling as positions become available, and Zeta may contact candidates about current or future opportunities. The successful candidate will execute the school’s Zeta Operational Excellence Action Plan, oversee assessment operations, and build and improve systems for after-school clubs and specialist programming. The role also leads cross-functional projects, events, and communications with families and staff, and develops processes and tools that can be replicated across schools. The starting salary range is $66,500–$78,000. Compensation is set according to Zeta’s salary scale, considering relevant experience and internal equity. Associate-level hires can generally expect compensation toward the beginning to midpoint of the range; Manager-level hires can generally expect compensation toward the midpoint to upper end.

Requirements

Bachelor’s degree.
At least 1 year of relevant hands-on experience in project management, operations, or data analysis in a fast-paced environment; recent graduates with relevant internship experience will also be considered.
Exceptional organization, project management, and attention to detail, with the ability to manage multiple workstreams, meet deadlines, and ensure accuracy from planning through execution.
Systems-minded approach, initiative to anticipate needs and identify gaps, willingness to ask thoughtful questions, and ability to build clear processes and trackers.
Comfort with detailed information and technical tools, including proficiency in Google Sheets or Excel and ability to learn assessment and student-information systems.
Ability to thrive in a fast-paced, fully in-person environment and approach high-stakes work with urgency, grit, proactive communication, and consistent follow-through.
Strong work ethic and genuine openness to feedback and growth.
Permanent authorization to work in the United States.

Nice To Haves

For Manager-level consideration, experience supervising a team is preferred; candidates who have trained or developed teammates will also be considered.
For Manager-level consideration, a proven record of owning complex operational projects, managing stakeholders, building systems, and driving strong results through others.

Responsibilities

Execute the school’s Zeta Operational Excellence (ZOE) Action Plan, tracking progress, completing action items, and partnering with the Operations team to maintain a score of at least 90%.
Own and strengthen assessment administration and after-school club and specialist-programming systems that support student success.
Lead complex, cross-functional projects from planning through execution, using project management and people leadership to deliver strong outcomes.
Plan and execute student assessment operations across grade levels, including scheduling, materials preparation, proctor coordination, family communication, and organizing and analyzing assessment data with Academic teams.
Design, implement, and continuously improve systems for after-school clubs and specialist programming to support high-quality, equitable access and smooth daily operations.
Plan and lead family- and student-facing events that strengthen school culture, engagement, and belonging.
Develop proactive communications for families and staff, particularly about assessments and after-school programming, and deliver Zeta’s standard of “Family Wow.”
Build and maintain strong relationships with families, colleagues, and staff, serving as a reliable and responsive partner across the school community.
Create scalable, replicable processes and tools that promote consistency and growth across schools, particularly for assessments and student programs.

Benefits

Comprehensive and affordable medical, dental, and vision plans.
Flexible spending accounts for eligible medical purchases and commuter expenses.
403(b) retirement plan with matching contributions.
Relocation support for eligible candidates moving to New York City.
Monthly stipend for wellness and lifestyle expenses.
Four live therapy sessions per month through Talkspace and a free Headspace subscription.
MacBook Air and specified monthly reimbursement for mobile phone use.
Fully stocked team spaces with snacks and quality coffee.
Books and resources for professional development.
Clear pathways for professional growth and consistent feedback and support from managers and teammates.
Community Circle practice and interactive Mindfulness and DEIJ programming.