Special Events Designer

The Boca Raton • Boca Raton, FL

5d • Hybrid

About The Position

Provide and design all décor arrangements, including linen, music and landscaping rentals as used by the resort in public areas, outlets and banquet facilities. Promote the sale of décor for individual guests, primarily group business and write proposals. Develop relationships and bring business in from off property locations and planners. Handle Activities and tours as well as coordinate for the client on property our offerings.

Requirements

• College Degree Required.
• Minimum Three years working knowledge of the décor design business operations and flowers.
• Two years’ experience in sales for special events.
• Knowledge of DMC, event management or hotel service business, selling of décor, proposal writing and services.
• Excellent communication and guest relation skills.
• Knowledge of program design and development, fron inception through contract.
• Knowledge of client development including new business development, lead follow up, qualifying the client, proposal presentation and closing business.
• Must be able to effectively present information and respond to questions from clients, supplier partners, and hoteliers.
• Must be able to calculate program costs, percentages, profit margins, and perform other mathematical requirements involved in proposal development and contract negotiation.
• Computer Literate.

Nice To Haves

• DMC sales experience
• Self-motivated, strong work ethic and ambition
• High level of organizational and time management ability

Responsibilities

• Provide and design all décor arrangements, including linen, music and landscaping rentals as used by the resort in public areas, outlets and banquet facilities.
• Promote the sale of décor for individual guests, primarily group business and write proposals.
• Develop relationships and bring business in from off property locations and planners.
• Handle Activities and tours as well as coordinate for the client on property our offerings.
• Book entertainment.
• Participate in site visits.
• Respond to RFP’s in a timely manner.
• Provide, design and service décor products for the Resort and off site locations.
• Meet with clients both in-house and off site.
• Ensure all proposals are at recommended profit margins.
• Keep up to date with new trends and services.
• Contact clients timely for proposals and edits.
• Promote BBD designed events.
• Cost, write and price proposals for themed events.
• Send and Insure client’s receipt of proposals timely.
• Follow up with clients and vendors about proposed items, to insure clear and concise understanding of proposals.
• Alert and involve Production, Floral and Production Installation Crews, of proposed items on a timely basis.
• Follow up with Internal and External Departments concerning proposed dates, times and details of events (i.e.: Convention or Catering Manager, AV, Banquets, Set Up, etc.).
• Follow up with Purchasing Agent and Vendors concerned with specific product needed for proposals.
• Insure that Proposed Items are available and ready for installation of the event, including: Custom Art Work, Specialty Items (linens, chairs, scenery, props, etc.).
• Insure that client has responded and committed to proposed items in a timely fashion to facilitate all departments to prepare for the event, without incurring extra ordinary labor or material costs and expenses.
• Lead the installation of events to insure proposal and client’s vision is delivered.
• Insure that all hired decor and talent are on site and ready for event start time.
• Follow up with client, to insure satisfaction and success of event within 24 business hours of the event.
• Assist, when needed, in production departments to insure proposed items are ready and available for events.
• Assist other sales managers when needed, with events when they are over scheduled.
• Forecast and Secure future business and develop future business leads.
• Assist Catering, Convention and Hotel Sales Department Managers in Promoting Boca By Design and the Hotel for prospective clients.
• Develop mailings, marketing material, outside solicitation, phone sales to grow new business.
• Follow up with billing inquiries or questions with both client and business manager in a prompt and professional manner.
• Promote and Inspire Creativity with all staff in the production and sales divisions.
• Instruct and Promote safe and appropriate work standards for all staff.
• Upsell.
• Participate in site visits to promote the resort and BBD services.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level