Special Events Accountant

The Museum of Modern Art•New York, NY

21d•$87,002 - $92,000•Onsite

About The Position

The Museum of Modern Art is seeking an Accountant to manage all accounting functions for the Special Events Department. This role involves overseeing accounts payable and receivable, ticket sales, donor acknowledgements, alcohol cost accounting, internal reporting, and reconciliations in collaboration with the Museum's Accounting Department.

Requirements

Bachelor's degree in accounting
Three to five years of experience in financial and/or accounting management, preferably with fundraising and events.
Salesforce experience is preferred.
Proficiency in Microsoft Excel, including the ability to create and manage budgets, financial reports, pivot tables, lookup functions, formulas, and data analysis.
Superior quantitative and communication skills.
Ability to work independently against strict deadlines and with a wide variety of individuals in technical as well as functional roles.
Must be in scope of the Payment Card Industry Data Security Standard (PCI) DSS).
Satisfactory completion of a criminal background check.

Nice To Haves

Salesforce experience

Responsibilities

Administer all aspects of accounting for the Special Events Department, including A/P (events, departmental expenses) with a focus on vendor relations; A/R (corporate entertaining, trustee reimbursable events, miscellaneous reimbursements); and journal entries as needed and monthly for liquor distribution and liquor profit. Sets up new vendors as needed.
Facilitate data entry and maintenance of the Salesforce database on behalf of the Special Events Department.
Develop and maintain revenue forecasting to support planning and strategy and run weekly revenue reports for review at internal meetings.
Implement and monitor a system for expected expense tracking, ensuring alignment with annual event budgets and identifying potential variances.
Process incoming payments (checks, ACHs, wires, cash) for Museum benefit events and corporate events.
Oversee after-party ticket sales for Museum benefit events, including online sales, customer service, troubleshooting, and processing of refunds as needed.
Serve as the primary liaison between the Museum and Art Food for all beverage service operations and is cross-trained to oversee beverage services in the vendor's absence.
Calculate alcohol consumption costs based on pulls and returns per event using Accubar; submit monthly journal entries to charge alcohol costs per event.
Submit monthly New York State liquor tax estimates to the Accounting Department.
Process alcohol delivery invoices in a timely and accurate manner.
Manage and track alcohol requests for Museum benefits, private high-level donor events, corporate entertaining, exhibition celebrations, and Museum-wide events.
Complete monthly reconciliations for corporate, internal, and benefit events in the form of a final summary for each event. Reconcile Special Events program in full for year-end close.
File income and expense accruals for year-end close and book pledges with proper documentation.
Pull weekly and monthly reports from Salesforce and other Museum systems, including revenue, expenses, liquor tax estimates, A/R, and others as needed.
Generate IRS-compliant receipts for Special Events donors and reprint as requested.
Oversee all departmental budgets, Museum events and programs including exhibition celebrations budget. Manage annual budget creation process with Special Events and Finance teams and other events as needed.
Prepare, in consultation with the Assistant Director, Development Operations, annual schedules for Accounting and year-end reports for audit and tax forms.
Create all alcohol and rental invoices for corporate clients and internal reimbursement invoices.
Reconcile credit card charges for department Navan accounts.
Perform any other duties reasonably related to the functions described above.