Special Education IEP Case Manager - East Palo Alto & Redwood City

KIPP Public Schools Northern California•East Palo Alto, CA

7d•Hybrid

About The Position

The Special Education IEP Case Manager manages the development, implementation, and compliance of Individualized Education Programs (IEPs) for approximately 60–70 students across TK–12. The role ensures students with disabilities receive individualized educational services and supports aligned with their needs, and coordinates with families, educators, school leaders, and service providers to support timely IEP processes, student progress, and equitable access to educational opportunities. The position reports to the Associate Director of Special Education and has autonomy over day-to-day execution, with the manager involved when project direction or resources beyond the role’s scope would be affected. The role ends June 30, 2027. The role is hybrid, with four days per week onsite and one day potentially remote. It involves frequent school and regional travel, up to 40%, and requires a valid California driver’s license and reliable transportation for work-related travel, subject to HR review. Work takes place in office and school campus environments, with regular travel between sites and interruptions typical of school settings. Physical demands include navigating campuses, using technology, and occasionally lifting or carrying materials up to 20 pounds. Mental demands include managing competing priorities, sustained concentration, analyzing complex information, and making decisions under normal work pressures. KIPP Northern California is a nonprofit network of 23 free public charter schools serving nearly 7,000 students across multiple communities. The organization describes its mission as creating joyful, academically excellent schools that prepare students to pursue college, career, and other paths, and is committed to educational equity and inclusive practices. The position offers a salary range of $83,000–$89,000, with most candidates compensated at $85,000, and a benefits package that includes medical, dental, and vision coverage, paid time off, a retirement plan with employer contribution, and commuter benefits.

Requirements

At least 2 years of relevant experience in special education case management, academic evaluation, special education instruction, or related special education coordination.
Demonstrated experience coordinating individualized student supports, managing competing deadlines, and collaborating with families and school-based teams.
Bachelor’s degree from an accredited institution, subject to confirmation of applicable credential requirements.
Valid California Special Education teaching credential appropriate to the assigned responsibilities.
Knowledge of federal and California special education requirements, including IEP development, eligibility evaluations, procedural timelines, and documentation.
Ability to conduct academic assessments, interpret student performance data, and translate findings into measurable IEP goals and individualized supports.
Strong organizational and project management skills, including managing a substantial student caseload, maintaining accurate records, and meeting legal deadlines.
Strong communication and relationship-building skills with students, families, educators, and service providers across diverse communities.
Proficiency with digital documentation, collaboration, and data management tools, including Google Workspace or comparable platforms.
Commitment to KIPP NorCal’s mission, educational equity, inclusive practices, and the belief that all students can achieve at high academic levels.
Valid California driver’s license and access to reliable transportation for work-related travel, subject to HR review.
Ability to navigate office and school campuses, use technology, and occasionally lift or carry materials up to 20 pounds.
Ability to manage competing priorities, concentrate for sustained periods, analyze complex information, and make decisions under normal work pressures.

Nice To Haves

Experience using the Special Education Information System (SEIS) or a comparable IEP management platform.
Experience working with TK–12 students in diverse, historically underserved school communities.
Familiarity with school-based special education service delivery and collaboration across multiple school sites.

Responsibilities

Manage a caseload of approximately 60–70 students across TK–12 and complete IEP development, annual reviews, reevaluations, and related processes accurately and within required timelines.
Lead the development and coordination of individualized education plans, ensuring goals, accommodations, modifications, and services reflect documented student needs and support educational progress.
Coordinate IEP implementation with general education teachers, special education staff, and related service providers across learning environments.
Conduct academic assessments for initial eligibility determinations and reevaluations, producing accurate and timely results to inform eligibility decisions and educational planning.
Develop measurable annual IEP goals with educators, service providers, and families, reflecting students’ academic, behavioral, and social-emotional needs.
Manage student progress monitoring and data analysis so IEP teams and families receive meaningful information about student growth and can make informed instructional adjustments.
Manage assigned IEP compliance timelines, documentation requirements, and case management workflows in accordance with applicable federal and California special education requirements.
Maintain accurate, complete, current, and audit-ready special education records, including evaluations, IEP documents, progress reports, parent signatures, and related documentation.
Lead IEP meetings when serving in an authorized capacity as an LEA Administrator designee or Education Specialist, ensuring stakeholder participation, procedural compliance, and clear documentation of decisions.
Coordinate communication among families, students, teachers, school leaders, and related service providers about student needs, IEP goals, and service implementation.
Build collaborative working relationships with general education teachers and service providers to support accommodations, instructional differentiation, and modifications aligned with IEPs.
Improve assigned case management workflows based on student progress data, stakeholder feedback, and identified process gaps.
Perform other duties as assigned.