Special Education IEP Case Manager - East Palo Alto & Redwood City

KIPP Public Schools Northern California•East Palo Alto, CA

7d•$83,000 - $89,000•Hybrid

About The Position

The Special Education IEP Case Manager manages the development, implementation, and compliance of Individualized Education Programs (IEPs) for approximately 60–70 students across TK–12. The role ensures students with disabilities receive individualized services and supports aligned to their needs, and coordinates with families, educators, school leaders, and service providers to support timely IEP processes, meaningful student progress, and equitable access to educational opportunities. The position has day-to-day autonomy over execution, with the manager involved when a project’s direction or resource needs extend beyond the role’s scope. This is a full-time, temporary one-year contract role with an end date of June 30, 2027. The schedule is full year. The position is hybrid, with four days per week onsite and one day potentially remote, and requires frequent school and regional travel, up to 40%.

Requirements

At least 2 years of relevant experience in special education case management, academic evaluation, special education instruction, or related special education coordination.
Demonstrated experience coordinating individualized student supports, managing competing deadlines, and collaborating with families and school-based teams.
Bachelor's degree from an accredited institution, subject to confirmation of applicable credential requirements.
Valid California Special Education teaching credential appropriate to the assigned responsibilities.
Knowledge of federal and California special education requirements, including IEP development, eligibility evaluations, procedural timelines, and documentation.
Ability to conduct academic assessments, interpret student performance data, and translate findings into measurable IEP goals and individualized supports.
Strong organizational and project management skills, including managing a substantial student caseload, maintaining accurate records, and meeting legal deadlines.
Strong communication and relationship-building skills with students, families, educators, and service providers across diverse communities.
Proficiency with digital documentation, collaboration, and data management tools, including Google Workspace or comparable platforms.
Commitment to KIPP NorCal's mission, educational equity, inclusive practices, and the belief that all students can achieve at high academic levels.
Valid California driver’s license and access to reliable transportation for work-related travel, subject to HR review.
Ability to navigate office and school campuses, use technology, and occasionally lift or carry materials up to 20 lbs.
Ability to manage competing priorities, concentrate for sustained periods, analyze complex information, and make decisions under normal work pressures.

Nice To Haves

Experience using the Special Education Information System (SEIS) or a comparable IEP management platform.
Experience working with TK–12 students in diverse, historically underserved school communities.
Familiarity with school-based special education service delivery and collaboration across multiple school sites.

Responsibilities

Manage a caseload of approximately 60–70 students across TK–12, ensuring IEP development, annual reviews, reevaluations, and related processes are accurate and completed within required timelines.
Lead development and coordination of IEPs, ensuring goals, accommodations, modifications, and services reflect documented student needs and support educational progress.
Coordinate IEP implementation with general education teachers, special education staff, and related service providers.
Conduct academic assessments for initial eligibility determinations and reevaluations, and produce accurate, timely evaluation results.
Develop measurable annual IEP goals with educators, service providers, and families.
Manage progress monitoring and data analysis, sharing meaningful information with IEP teams and families to inform instructional adjustments.
Manage assigned compliance timelines, documentation, and case management workflows in accordance with applicable federal and California special education requirements.
Maintain accurate, complete, current, and audit-ready student special education records.
Lead IEP meetings when authorized as an LEA Administrator designee or Education Specialist, ensuring stakeholder participation, procedural compliance, and clear documentation.
Coordinate communication among families, students, teachers, school leaders, and related service providers.
Build collaborative relationships with general education teachers and service providers to support accommodations, instructional differentiation, and modifications aligned with IEPs.
Improve assigned case management workflows based on student progress data, stakeholder feedback, and process gaps.
Perform other duties as assigned.