Spare Parts Warehouse Analyst

JT International S.A.•Mebane, NC

About The Position

The Spare Parts Warehouse Analyst manages the factory’s spare parts inventory and ordering process to ensure critical parts are available to support maintenance plans. The role optimizes stock levels in line with operational requirements and supports Maintenance Planning & Reliability by maintaining accurate maintenance and spare parts data, preventive maintenance documentation, machine-hour tracking, and parts usage and cost reporting. This work supports effective maintenance planning, budgeting, and continuous reliability improvement.

Requirements

Bachelor’s degree or equivalent education and relevant experience.
At least 3 years of experience in tobacco or high-speed manufacturing, with exposure to maintenance, planning, stockroom, or MRO inventory.
Experience with SAP Inventory Management and Plant Maintenance.
Good understanding of work orders, preventive maintenance task lists, equipment history, and asset records.
Strong Excel skills, including pivot tables, formulas, filtering, sorting, and reporting.
Project management knowledge and experience in technical or industrial environments.
Fluent written and spoken English.

Nice To Haves

Knowledge of IWS, TPM, Lean, or Breakdown Elimination.

Responsibilities

Manage the full spare parts lifecycle in SAP, from creation through disposal, ensuring accurate master data and alignment with business requirements.
Ensure the SAP MRP process is correctly configured and operating effectively; prevent duplicate, abnormal, or incorrect spare parts orders.
Collect and validate information for new spare parts setup, including manufacturer, vendor, OEM part number, equipment usage, photos, drawings, manuals, and criticality; check for existing or duplicate parts before submission.
Prepare, submit, and track spare parts setup requests, coordinating with Maintenance, Engineering, Vendors, and Stockroom through completion.
Maintain accurate linkage of spare parts to the correct equipment, production line, and asset.
Coordinate with the Maintenance & Reliability Manager and Spare Parts Supervisor to ensure on-time parts availability for planned maintenance and expedite urgent breakdown or corrective maintenance requirements through OEMs, local suppliers, or intercompany spare parts transfers.
Collect and update machine-hour readings and preventive maintenance forecasting trackers to anticipate maintenance and spare parts requirements.
Prepare preventive maintenance task list packets by line, area, equipment, and execution window based on run-hour maintenance schedules.
Collect, review, follow up on, and file or upload completed preventive maintenance documentation, ensuring signatures, measurements, comments, and follow-up requirements are complete.
Track preventive maintenance completion and compliance, identify activities at risk of becoming overdue, and support reporting.
Optimize spare parts inventory to achieve annual stock objectives, periodically adjusting min/max and safety stock levels based on actual demand and the Standard Spare Parts Optimization Process.
Conduct periodic stock analysis to identify obsolete inventory and yearly write-off opportunities, supporting write-off and physical destruction in line with the Global Obsolescence Management Process and local legislation.
Generate spare parts usage and cost reports by line, asset, work order, or breakdown event to support maintenance planning, budgeting, and consumption analysis.
Analyze usage patterns to identify opportunities for Preventive Maintenance Programs (TBM/CBM) as an alternative to increasing safety stock, coordinating implementation with the Maintenance Manager.
Support company-wide Continuous Improvement initiatives, including IWS – Integrated Work System.
Distinguish planned preventive maintenance consumption from unplanned breakdown-related parts usage, and identify high- or repeat-use parts, recurring breakdowns, and work orders that may indicate chronic equipment issues.
Review work orders for missing or incomplete equipment numbers, descriptions, priorities, and required parts, supporting accurate maintenance history in SAP/CMMS.
Ensure spare parts are ordered and delivered on time, monitor supplier delivery performance, and coordinate with local and global functions to resolve delays or quality issues.
Drive intercompany spare parts transfers to reduce surplus stock and avoid unnecessary OEM purchases when parts are available at other JTI locations.
Support maintenance backlog reviews and work order readiness, following up on work awaiting parts, vendor support, or additional planning information.
Ensure compliance with relevant JTI Management Systems, maintain organized preventive maintenance and spare parts records for audit readiness, and follow maintenance-related action items through completion, including auditing completed preventive maintenance tasks.
Manage additional tasks and projects as required by the manager.

Benefits

Annual performance-based bonus.
Employee Stock Purchase Plan.
Medical, dental, and vision insurance plans for employees and their families.
Life insurance coverage.
401(k) plan with company matching contributions.
Paid time off and paid family leave up to 20 weeks.
Short-term and long-term disability coverage.
Education and tuition assistance programs.
Flexible dress code.
Office events, snacks and drinks, and volunteering opportunities.
Employee Assistance Programme with confidential counselling and support for employees and family members.