Spare Parts & Preventive Maintenance (PM) Coordinator

Medmix Group AG•Flowery Branch, GA

About The Position

The Spare Parts & Preventive Maintenance Coordinator manages maintenance inventory, spare parts procurement, and preventive maintenance programs to support equipment reliability and operational efficiency. The role ensures critical spare parts are available, maintenance schedules are planned and completed on time, and maintenance records are accurately maintained in the CMMS. Until SAP implementation, PM schedules and equipment records will be maintained in paper form. The coordinator serves as a link between Maintenance, Operations, Purchasing, and vendors to minimize equipment downtime and improve plant performance.

Requirements

3–5 years of experience in maintenance planning, maintenance inventory management, spare parts coordination, or industrial maintenance.

Nice To Haves

Experience using SAP software.
Experience in a manufacturing environment.

Responsibilities

Manage and maintain the maintenance storeroom inventory.
Establish and monitor minimum and maximum stock levels for critical spare parts.
Research, identify, and source replacement parts and equipment components.
Create and process purchase requisitions and purchase orders for maintenance materials.
Coordinate with vendors and suppliers to obtain quotations, pricing, and delivery schedules.
Receive, inspect, and organize incoming maintenance inventory.
Maintain accurate inventory records in SAP.
Conduct cycle counts and annual physical inventories.
Identify obsolete inventory and recommend disposition strategies.
Track maintenance spending and assist with budget control efforts.
Develop and maintain critical spare parts lists for production equipment.
Develop, schedule, and coordinate preventive maintenance activities for plant equipment and facilities.
Maintain and update PM schedules and equipment records within the CMMS, using paper records until SAP implementation.
Generate, distribute, and track completion of PM work orders.
Monitor PM compliance and completion rates.
Coordinate maintenance activities to minimize production disruptions.
Ensure PM tasks are performed according to manufacturer recommendations and company standards.
Review and optimize PM frequencies based on equipment performance and reliability data.
Assist in developing predictive and reliability-centered maintenance initiatives.
Maintain equipment asset information and hierarchy.
Ensure accuracy of maintenance history records.
Track work order completion, labor hours, and material usage.
Generate maintenance performance reports and KPI metrics.
Support continuous improvement efforts through maintenance data analysis.
Analyze equipment failures and recommend improvements.
Participate in reliability improvement projects.
Identify opportunities to reduce maintenance costs while improving equipment uptime.
Support 5S and maintenance excellence initiatives within the storeroom and maintenance department.
Ensure maintenance inventory and activities comply with company safety policies.
Maintain safety data sheet (SDS) documentation and chemical inventory records as required.
Support compliance with OSHA, environmental, good manufacturing practices (GMP), and other applicable regulations.
Promote safe work practices and housekeeping standards.