Spare Parts Coordinator / Maintenance Planner & Scheduler

Ancient Crunch•Hackettstown, NJ

20h•Onsite

About The Position

Ancient Crunch Inc. is hiring a Spare Parts Coordinator / Maintenance Planner & Scheduler for its Hackettstown, New Jersey manufacturing facility. The role plans and schedules preventive and corrective maintenance and manages the lifecycle of machinery spare parts, tools, and maintenance supplies. It connects Maintenance, Production, and suppliers to ensure work is planned, required parts are available before work begins, and equipment downtime is coordinated with production. The successful candidate will build and improve preventive maintenance work orders and task lists, prepare complete job packages, track critical component life, analyze failures and downtime, and publish weekly maintenance schedules. The role also manages the work order backlog, parts kitting and follow-up, inventory controls and audits, stockroom organization, purchasing coordination, supplier performance, warranties, and returns. It maintains accurate equipment, parts, vendor, and maintenance records in the CMMS (currently UpKeep), receives and issues parts, and prepares maintenance reports for the Production Manager and leadership. The position works closely with maintenance technicians, production supervisors, plant engineers, and purchasing. The responsibilities may expand as the company grows. The position is onsite and involves working in industrial food-production conditions and performing the physical activities described in the posting.

Requirements

High school diploma or equivalent.
Hands-on experience with a CMMS platform, such as UpKeep, MaintainX, SAP PM, Maximo, Maintenance Connection, or Fiix, including building preventive maintenance tasks, managing work orders, and running reports.
Advanced proficiency in Microsoft Excel.
Understanding of preventive and predictive maintenance practices, equipment criticality, and common mechanical, electrical, and pneumatic equipment failure modes.
Ability to read technical drawings, part manuals, schematics, and mechanical or electrical bills of materials.
Ability to manage competing priorities, build realistic schedules, and communicate clearly with maintenance and production teams.
Ability to negotiate terms, pricing, and freight details with external suppliers.
High precision in data entry, physical counts, work order records, and order tracking.
Authorized to work in the United States and able to commute to Hackettstown, New Jersey.
Good memory, follow-up skills, and ability to manage multiple priorities.
Ability to stand and walk for extended periods; lift, push, pull, and carry materials throughout the shift; and use stairs and ladders throughout the shift.
Ability to work in hot, humid, wet, and industrial production environments.
Ability to wear required PPE, including respirators, gloves, hearing protection, face shields, and protective clothing.

Nice To Haves

An associate or bachelor's degree in Maintenance, Engineering Technology, Supply Chain, Logistics, Business, or a related technical field.
Experience in maintenance planning and scheduling, spare parts management, inventory control, or purchasing within a manufacturing or industrial environment.
Food manufacturing experience.
Interest in product quality, manufacturing, or food/science environments.

Responsibilities

Build, maintain, and improve preventive maintenance work orders and task lists in the CMMS for production, packaging, and facility equipment.
Prepare job packages covering scope, work steps, parts, tools, labor estimates, lockout/tagout and safety requirements, and sanitation needs.
Track service life of critical wear components using runtime hours, cycle counts, and failure history, and plan replacements before failure.
Analyze work order history, recurring breakdowns, and downtime data to adjust preventive maintenance frequencies and recommend reliability improvements.
Build and publish the weekly maintenance schedule, balancing preventive maintenance, corrective work, projects, technician availability, and skill sets.
Coordinate equipment downtime with Production around production plans, changeovers, and sanitation windows.
Plan shutdowns and major overhauls, including scope, timelines, parts kitting, contractor coordination, and post-job reviews.
Track scheduled versus completed work, follow up on missed or deferred preventive maintenance, and reschedule work as needed.
Manage and prioritize the CMMS work order backlog based on safety, food safety, equipment criticality, and production impact.
Track work orders waiting for parts, follow up on purchase orders and delivery dates, and return jobs to the schedule when parts arrive.
Stage and kit parts for planned jobs before their scheduled dates.
Ensure work orders are closed with accurate labor, parts used, findings, and failure codes.
Set and adjust inventory minimums, maximums, reorder points, and safety stock based on lead times, usage, and forecast maintenance needs.
Identify critical operational components and ensure their availability to prevent unexpected line downtime.
Schedule and perform cycle counts and physical inventory audits.
Organize parts storage using 5S or lean layout principles, including efficient retrieval, labeling, and space utilization.
Coordinate with the Procurement Specialist to issue, track, and follow up on vendor purchase orders.
Research and evaluate suppliers and OEMs to improve cost efficiency, lead times, and quality.
Monitor vendor delivery reliability, pricing trends, and lead-time accuracy, and resolve invoice, damage, and shipment discrepancies.
Coordinate warranty claims, repairs, and returns for defective parts with manufacturers and rebuilders.
Collaborate with maintenance technicians, production supervisors, plant engineers, and purchasing to align work plans, parts, and downtime.
Maintain accurate CMMS equipment records, asset hierarchy, part numbers, bills of materials, preventive maintenance schedules, pricing, and vendor details.
Receive shipments, verify condition against packing slips, check parts into the system, and issue parts to maintenance personnel against work orders.
Prepare weekly reports on preventive maintenance compliance, backlog, work orders waiting for parts, downtime, and inventory levels.