Spare Parts Coordinator / Maintenance Planner & Scheduler

Ancient Crunch Inc.•Hackettstown, NJ

2d•$18 - $25•Onsite

About The Position

The Spare Parts Coordinator / Maintenance Planner & Scheduler plans and schedules preventive and corrective maintenance and manages the lifecycle of machinery spare parts, tools, and maintenance supplies. The position connects Maintenance, Production, and suppliers to ensure jobs are planned, required parts are available before work begins, and equipment downtime is coordinated with production. The role owns preventive maintenance work orders and task lists in the CMMS, prepares job packages, tracks critical component life, analyzes failure and downtime history, and recommends maintenance and reliability improvements. It manages weekly schedules, planned downtime, shutdowns and overhauls, work order backlog, parts kitting, and work order close-out. The position also establishes inventory controls, ensures critical part availability, conducts counts and audits, organizes the stockroom, coordinates purchasing and supplier relationships, and maintains accurate equipment and parts records in the CMMS, currently UpKeep. It collaborates with maintenance, production, engineering, and purchasing and prepares weekly maintenance and inventory reports. The position is onsite in an industrial food-production environment in Hackettstown, New Jersey.

Requirements

High school diploma or equivalent.
Experience in maintenance planning and scheduling, spare parts management, inventory control, or purchasing within a manufacturing or industrial environment is preferred.
Hands-on experience with a CMMS, including building preventive maintenance tasks, managing work orders, and running reports.
Advanced proficiency in Microsoft Excel.
Understanding of preventive and predictive maintenance, equipment criticality, and common mechanical, electrical, and pneumatic equipment failure modes.
Ability to read technical drawings, part manuals, schematics, and mechanical/electrical bills of materials.
Ability to manage competing priorities, build realistic schedules, and communicate clearly with maintenance and production teams.
Proven ability to negotiate terms, pricing, and freight details with external suppliers.
High precision in data entry, physical counts, work order records, and order tracking.
Authorized to work in the U.S. and able to commute to Hackettstown, New Jersey.
Good memory, follow-up skills, and ability to manage multiple priorities.
Ability to stand and walk for extended periods; lift, push, pull, and carry materials; and use stairs and ladders throughout the shift.
Ability to work in hot, humid, wet, and industrial production environments and wear required PPE, including respirators, gloves, hearing protection, face shields, and protective clothing.

Nice To Haves

Associate or bachelor's degree in Maintenance, Engineering Technology, Supply Chain, Logistics, Business, or a related technical field.
Food manufacturing experience.
Interest in product quality, manufacturing, or food/science environments.
Familiarity with CMMS platforms such as UpKeep, MaintainX, SAP PM, Maximo, Maintenance Connection, or Fiix.

Responsibilities

Build, maintain, and improve preventive maintenance work orders and task lists in the CMMS for production, packaging, and facility equipment.
Prepare planned-work job packages covering scope, steps, parts, tools, labor estimates, safety requirements, and sanitation needs.
Track service life of critical wear components and plan replacements before failure.
Analyze work order history, recurring breakdowns, and downtime data to adjust preventive maintenance and recommend reliability improvements.
Build and publish weekly maintenance schedules based on work priorities, technician availability, and skill sets.
Coordinate equipment downtime with Production around production plans, changeovers, and sanitation windows.
Plan shutdowns and major overhauls, including scope, timeline, parts kitting, contractor coordination, and post-job review.
Track scheduled work against completed work, follow up on missed or deferred preventive maintenance, and reschedule as needed.
Own and prioritize the CMMS work order backlog based on safety, food safety, equipment criticality, and production impact.
Track work orders held for parts, follow up on purchase orders and delivery dates, and return jobs to the schedule when parts arrive.
Stage and kit parts for planned jobs before their scheduled dates.
Ensure work orders are closed with accurate labor, parts used, findings, and failure codes.
Establish and adjust inventory minimums, maximums, reorder points, and safety stock based on lead times, usage, and forecasts.
Identify critical components and maintain their availability to prevent unexpected production-line downtime.
Schedule and conduct cycle counts and physical inventory audits.
Organize physical parts storage using 5S or lean layout principles.
Coordinate purchase orders with the Procurement Specialist and follow up with vendors, prioritizing parts holding up open work orders.
Research and evaluate suppliers and OEMs to improve cost efficiency, lead times, and quality.
Track vendor delivery reliability, pricing, and lead-time accuracy and resolve invoice or shipment discrepancies.
Coordinate warranty claims, repairs, and returns for defective parts.
Collaborate with maintenance technicians, production supervisors, plant engineers, and purchasing to align work plans, parts, and downtime.
Maintain accurate CMMS equipment records, asset hierarchy, part numbers, bills of materials, preventive maintenance schedules, pricing, and vendor details.
Receive shipments, verify condition against packing slips, record parts in the system, and issue parts to maintenance personnel against work orders.
Prepare weekly reports on preventive maintenance compliance, backlog, parts delays, downtime, and inventory levels.