Social Work Placement Coordinator

Nectar Inc

112d•$21 - $23•Remote

About The Position

The Social Work Placement Coordinator supports Alchemy’s mission by helping students secure appropriate, timely, and meaningful social work field placements. The role is responsible for student communication, site development, placement matching, and placement documentation, and serves as a liaison among students, university partners, field placement sites, supervisors, and internal team members to help ensure a high-quality placement experience. The coordinator communicates with assigned students, learns about their placement needs and goals, develops relationships with social work and human service agencies, supports student-to-site matching, and tracks progress through placement confirmation. The role also maintains accurate student, agency, supervisor, and placement records; audits information across required systems; and provides weekly caseload updates to leadership. Success requires professional communication, organization, follow-through, sound judgment, and the ability to manage multiple student and agency relationships while meeting established performance indicators. The position may be performed in a virtual work environment and involves frequent email, phone, and video communication, database tracking, student advising, agency outreach, and collaboration with internal and external partners. A successful remote-work setup includes a dedicated confidential workspace, reliable high-speed internet, a supported desktop or laptop, and comfort using collaborative tools.

Requirements

Bachelor’s degree from a regionally accredited institution required.
Strong written and verbal communication skills.
Excellent organization, time management, follow-up, and tracking skills.
Ability to manage a student caseload and multiple agency relationships simultaneously.
Comfort communicating professionally by phone, Zoom, and email.
Proficiency with Microsoft Office, Google Workspace, spreadsheets, Salesforce, or similar tracking and placement systems.
Ability to work independently while collaborating with a remote team.
Professional judgment and discretion when handling student information and sensitive placement concerns.

Nice To Haves

MSW preferred but not required.
Two or more years of experience in higher education, social work, human services, student support, field education, placement coordination, recruitment, advising, or partnership development preferred.
Experience working in a metrics-driven environment preferred.
Familiarity with social work field education requirements.
Experience communicating with community agencies, schools, hospitals, behavioral health organizations, nonprofit organizations, or human service providers.
Ability to assess placement fit based on student needs, agency capacity, supervision availability, and program requirements.
Experience with Salesforce, Tevera, ClickUp, Excel, Google Sheets, or similar platforms.
Strong problem-solving skills and the ability to remain calm and professional under pressure.

Responsibilities

Review assigned student caseloads and field application materials.
Conduct introductory calls or meetings to understand students’ placement needs, interests, location preferences, transportation access, schedule availability, and professional goals.
Maintain regular communication with students, provide progress updates to those who are not yet matched, and conduct onboarding check-ins with confirmed students.
Respond to student emails and phone calls in a timely, professional, and supportive manner, including during sensitive situations.
Help prevent placement delays and ensure students understand next steps.
Conduct outreach to new and existing social work and human service agencies to identify placement opportunities.
Assess agency availability, student capacity, supervision qualifications, onboarding requirements, placement hours, and program fit.
Research potential field placement sites and build relationships with agency partners, field instructors, task supervisors, and university stakeholders.
Communicate placement expectations, student needs, program requirements, and timelines to sites.
Collect agency information, supervisor details, placement forms, questionnaires, contract needs, and next steps.
Document outreach, site responses, and placement updates in appropriate tracking systems.
Identify sites that are unsuitable due to supervision, hour requirements, contract concerns, site disinterest, or other barriers.
Support student-to-site matching based on student interests, location, schedule, program requirements, agency availability, and supervision qualifications.
Present appropriate placement opportunities to students and agency partners, and track warm leads, pending interviews, approved placements, and confirmed placements.
Work toward established placement timelines and key performance indicators for student matching and confirmation.
Collaborate with university partners, field education leadership, internal team members, and agencies to resolve placement concerns.
Serve as a liaison among students, universities, and placement sites throughout matching and confirmation.
Escalate complex site, student, supervision, or compliance concerns to the appropriate leader.
Maintain accurate and up-to-date student, agency, supervisor, and placement records across required systems.
Regularly audit caseload information to ensure trackers, placement platforms, and student records align.
Provide weekly caseload updates to leadership, including student status, matching progress, warm leads, confirmed placements, and outstanding needs.
Review student placement documents, including applications, resumes, cover letters, preference forms, curriculum plans, matching letters, confirmation forms, and placement dates.
Verify field instructor, task supervisor, agency, student, and placement information before final confirmation.
Ensure placement dates, required hours, supervision information, and agency details are documented correctly.
Follow company and university partner policies for data privacy, confidentiality, and student records.
Maintain professional communication, conduct regular site outreach, document placement activity, meet performance indicators, and represent Alchemy professionally.
Support the goal of securing appropriate, timely, and educationally sound placements for students.