Site Administrator - Stillwater, OK

Southern Industrial Constructors•Edmond, OK

8d•Onsite

About The Position

Southern Industrial Constructors, Inc. is seeking a Site Administrator for a job site in Stillwater, Oklahoma. The role performs office administration and processing functions in an office or client-site setting. The work environment includes an office, with occasional entry into shops, busy traffic areas, and warehouses, as well as potential jobsite visits. The position may involve occasional exposure to dirt, dust, grease, oil, vibrations, and adverse weather conditions. The employee must be able to safely access all areas of the property and effectively use required personal protective equipment (PPE). The company describes itself as providing installation, rigging, millwrighting, and maintenance services for manufacturing and industrial markets. It offers employees a competitive salary and benefits package, but does not specify individual benefits in the posting.

Requirements

Conduct business and interactions with a positive attitude and project the highest level of professionalism.
Computer skills including Microsoft Word, Excel, Outlook, and database management.
Basic clerical skills, including data entry, report preparation, file maintenance, appointment scheduling, and preparing invoices or bills for payment.
Strong interpersonal communication, attention to detail, organization, and follow-up skills.
Clear driving record.
Ability to safely access all areas of the property.
Ability to effectively use any required PPE equipment.

Nice To Haves

Associate degree in business administration, safety, or a related field preferred.

Responsibilities

Type daily time-and-materials (T&M) time sheets by cost code using foreman time sheets.
Prepare weekly group time and per diem sheets and process time-off requests.
Create cost codes as needed.
Order miscellaneous construction consumables, materials, and safety supplies.
Compile signed time sheets for billing.
Assist with preparing billing invoices.
Prepare credit card and cash expense forms.
Assist employees with questions about pay stubs, insurance, 401(k), and other miscellaneous HR matters.
Approve invoices in document management.
Run cost reports as needed in Timberline.
Pick up urgent items from suppliers such as Lowe's or Fastenal, as needed.
Perform other duties as assigned.