Site Administrator - Stillwater, OK

Southern Industrial Constructors•Cushing, OK

8d•Onsite

About The Position

Southern Industrial Constructors, Inc. is seeking a Site Administrator for a job site in Stillwater, Oklahoma. The position performs office administration and processing functions in an office or client-site setting, supporting site operations and employees. The work includes timekeeping, billing support, purchasing, expense processing, invoice approval, and cost reporting. The role may also involve picking up urgent items from vendors such as Lowe’s or Fastenal and performing other duties as assigned. The work environment includes an office, with occasional entry into a shop, busy traffic areas, and warehouses. The position may involve occasional exposure to dirt, dust, grease, oil, vibrations, and adverse weather conditions, as well as potential jobsite visits. The employee must be able to safely access all areas of the property and effectively use any required PPE. The employer offers a competitive salary and benefits package; specific benefits are not listed.

Requirements

Conduct business and interactions with a positive attitude and a high level of professionalism.
Computer skills including Microsoft Word, Excel, Outlook, and database management.
Basic clerical skills, including data entry, report preparation, file maintenance, appointment scheduling, and preparing invoices or bills for payment.
Strong interpersonal communication, attention to detail, organization, and follow-up skills.
Clear driving record.
Ability to safely access all areas of the property.
Ability to effectively use any required PPE equipment.

Nice To Haves

Associate degree in business administration, safety, or a related field preferred.

Responsibilities

Type daily time-and-materials time sheets by cost code using foreman time sheets.
Prepare weekly group time and per diem sheets and process time-off requests.
Create cost codes as needed.
Order miscellaneous construction consumables, materials, and safety supplies.
Compile signed time sheets for billing.
Assist with preparing billing invoices.
Prepare credit card and cash expense forms.
Assist employees with questions about pay stubs, insurance, 401(k), and other miscellaneous HR matters.
Approve invoices in the document management system.
Run cost reports as needed in Timberline.
Pick up urgent items from vendors such as Lowe’s and Fastenal, as needed.
Perform other duties as assigned.