Site Administrator - Stillwater, OK

Southern Industrial Constructors, Inc.•Oklahoma City, OK

10d•Onsite

About The Position

Southern Industrial Constructors, Inc. is seeking a Site Administrator for a job site in Stillwater, Oklahoma. The role performs office administration and processing functions in an office or client-site setting. It involves timekeeping, expense and invoice processing, supply ordering, employee assistance, and preparation of cost reports. The position may include picking up urgent items from suppliers and making jobsite visits. The work environment includes an office, with occasional entry into shops, busy traffic areas, and warehouses. The role may involve occasional exposure to dirt, dust, grease, oil, vibrations, and adverse weather conditions. The employee must be able to safely access all areas of the property and effectively use required personal protective equipment. The company describes itself as a provider of mechanical and electrical construction, facilities services, and energy infrastructure, and states that it offers a competitive salary and benefits package. It is an equal opportunity employer and identifies itself as an equal opportunity employer of veterans and people with disabilities.

Requirements

Conduct business and interactions with a positive attitude that projects the highest level of professionalism.
Computer skills including MS Word, Excel, Outlook, and database management.
Basic clerical skills, including data entry, report preparation, file maintenance, appointment scheduling, and preparing invoices or bills for payment.
Strong interpersonal communication, attention to detail, organization, and follow-up skills.
Clear driving record.

Nice To Haves

Associate degree in business administration, safety, or a related field preferred.

Responsibilities

Type daily time-and-materials time sheets by cost code using foreman time sheets.
Prepare weekly group time and per diem sheets and process time-off requests.
Create cost codes as needed.
Order miscellaneous construction consumables, materials, and safety supplies.
Compile signed time sheets for billing.
Assist with preparing billing invoices.
Prepare credit card and cash expense forms.
Assist employees with questions about pay stubs, insurance, 401(k), and other miscellaneous HR matters.
Approve invoices in the document management system.
Run cost reports as needed in Timberline.
Pick up urgent items from suppliers such as Lowe’s and Fastenal, as needed.
Perform other duties as assigned.