Site Administrator

Joseph Gallagher Limited

2d

About The Position

The Site Administrator supports site operations by coordinating staff, resources, onboarding, access, safety-related administration, training, holiday records, timesheets, and general HR processes. The role also prepares reports and meeting minutes, maintains employee and contract documentation, and responds to staff, visitor, and gate-access needs.

The Joseph Gallagher Group is a family-owned civil engineering business focused on client satisfaction, honesty, and quality. Its LIFE cultural safety programme, launched in 2014, promotes improvements in health, safety, and wellbeing. The company describes itself as a disability-confident employer committed to equal opportunities and accessible recruitment.

Requirements

• Proven administrative experience, preferably in a site-based role.
• Strong organisational and multitasking skills.
• Excellent communication and interpersonal abilities.
• Familiarity with office management procedures and basic accounting principles.

Nice To Haves

• Experience in civil engineering or construction.

Responsibilities

• Register new employees, assist with form completion, update profiles, coordinate profile reviews with clients, track inductions and expiries, manage profile transfers, and request access cards.
• Complete offer forms for HR after manager approval.
• Check staff availability for safety-critical medical appointments, book appointments, send confirmations, obtain and upload results, and prepare purchase orders for medical centres.
• Coordinate prescription requests for safety glasses with Health & Safety and distribute the glasses to staff.
• Prepare minutes of meetings, update weekly tab scoring, and compile client reports.
• Support new starters after induction with site directions and contract management; handle pre-employment questionnaires and verify required documents.
• Issue and track holiday forms, maintain individual holiday records, and respond to holiday-related queries.
• Address payroll queries, assist with timesheet preparation, and process lodging applications and related documentation.
• Support staff with required documents, communicate staff updates to HR, and maintain attendance and absence records.
• Communicate training details to attendees and maintain training tracking lists.
• Prepare daily and weekly reports; manage contract copies and reference letters; and process document update requests.
• Address gate-access concerns and manage visitor pass requests.

Benefits

• Competitive salary.
• Opportunities for career advancement.
• Supportive and dynamic work environment.

What This Job Offers

• Job Type: Full-time
• Education Level: No Education Listed