Site Administrator (Winnemucca, NV)

Orica • Winnemucca, NV

3d • Onsite

About The Position

The Site Administrator provides high-quality administrative and coordination support to Orica’s Winnemucca manufacturing site. The role is a central coordination point for site leadership, employees, contractors, visitors, documentation, purchasing activities, training records, meetings, and general site administration. The successful candidate is organized, approachable, and proactive, and can manage competing priorities in a busy industrial environment. The position helps reduce administrative burdens on site leaders and employees while ensuring routine site activities are completed accurately, consistently, and on time.

The schedule is Monday through Friday, 5:00 a.m. to 1:00 p.m. The role offers the opportunity to work within a global company and a diverse, collaborative culture, with opportunities to learn and develop. Salary will be determined based on the applicant’s experience, knowledge, skills, and abilities, as well as internal equity and market data.

Requirements

• Previous experience in administration, office coordination, or a similar support role.
• Strong organizational and time-management skills.
• Strong written and verbal communication skills.
• Good attention to detail and recordkeeping discipline.
• Competence with Microsoft Outlook, Word, Excel, PowerPoint, and Teams.
• Ability to work independently and prioritize multiple requests.
• Professional approach when handling confidential or sensitive information.
• Comfort working with employees at all levels of an organization.
• High school diploma or equivalent required.
• Valid driver’s license.

Nice To Haves

• Previous experience in a manufacturing, mining, chemical, industrial, or similar operational environment.
• Experience supporting a site leadership or management team.
• Experience with purchasing, purchase orders, invoices, or vendor administration.
• Experience maintaining training or compliance records.
• Experience with SAP or another enterprise resource planning system.
• Experience with Microsoft SharePoint or similar document-management systems.
• Minimum of 2 years in an administrative role is preferred.

Responsibilities

• Provide day-to-day administrative support to the Site Manager, leadership team, and site functions.
• Coordinate calendars, meetings, agendas, correspondence, presentations, reports, and routine site communications.
• Maintain filing systems, office supplies, equipment, and general administrative requirements.
• Support employee events, site visits, travel, and other site activities.
• Identify opportunities to improve and streamline administrative processes.
• Maintain accurate, organized, and accessible site records, registers, and trackers.
• Support document filing, archiving, retrieval, review, and distribution.
• Assist with site reporting and ensure administrative records are complete and appropriately maintained.
• Support employee onboarding and orientation administration.
• Maintain required employee and contractor administrative records in accordance with company requirements.
• Assist with resolving routine purchasing and invoice discrepancies.
• Act as reception for the site.
• Assist with contractor onboarding, site access, and required administrative documentation.
• Manage visitor arrangements, including site access, appropriate site contacts, and required records.
• Coordinate accommodation, transportation, and other logistical arrangements when required.
• Support site functions with contractor documentation and administrative follow-up.
• Coordinate recurring reporting requirements and consolidate information from site functions for leadership reports.
• Provide administrative support during audits, inspections, shutdowns, projects, and periods of increased site activity.

Benefits

• Medical/prescription drug plans
• Dental plan
• Vision plan
• Health Savings Account
• Flexible Spending Accounts
• Basic employee life and accidental death and dismemberment insurance
• Voluntary employee/dependent life and accidental death and dismemberment insurance
• Company-provided short-term and long-term disability
• Company-provided Employee Assistance Program
• 401(k) with company match, 100% vested on the first day
• Company-provided bonding leave
• Accrued paid time off
• Paid Sick & Safe Time
• Nine scheduled holidays and two floating holidays

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED