CORE Industrial Services L.P. - Site Administrator

Secon Group•Esterhazy, SK

4d•Onsite

About The Position

As a member of CORE Industrial Services L.P. team, you commit to deliver outstanding quality and results that exceed client expectations. Reporting to the Operations Manager, the Assistant will be responsible for the daily administration supporting all onsite activities. This position has a regular schedule of Monday to Friday weekly and will be located at the Mosaic K3 site in Esterhazy, SK. This schedule may be subject to change based on the needs of the client.

Requirements

Minimum high school diploma
Excellent time management skills, ability to meet deadlines in a fast-paced environment and work with minimal supervision
Excellent communication skills are required, verbal and written
Excellent Microsoft Word and Excel experience are required
Knowledge of workplace safety rules, instructions, and policies
Must demonstrate the following personal attributes; honest and trustworthy, respectful, flexible, and have sound work ethics

Nice To Haves

Experience working in a construction field would be an asset
Leadership skills, including ability to handle both internal and external conflicts

Responsibilities

Promote a healthy and positive safe working environment for the project by showing effective leadership and participation in safety related matters.
Administer multiple work package instructions – Start jobs and set up related cost codes upon Client’s approval, receive and distribute communication from the client to the relevant parties.
Review PM approved timesheets and then approve timesheets in Aimsio; problem solve employee payroll issues that may arise from time to time.
Complete payroll and contractor hours and audit.
Creating LEMs (Labor, Equipment and Materials) and daily activity reports for the client.
Upload client signed LMEs to Aimsio.
Track cost of subcontractors in Accrual tracking sheet if required.
Request, track, and ensure proper approvals are in place from the client.
Verify and approve vendor invoices against issued purchase orders in Timberscan and route to the PM when there are issues, PO increase required. PM is also to approve all NR, HD invoices and subcontractors’ invoices that do not have signed timesheets.
Receive billable invoices in Aimsio and charge on LME.
Submit invoices in a timely matter using Aimsio.
Ensure new hires have completed their employee hire packages accordingly, liaise with the Corporate HR Team. This includes proper termination of employees.
Maintaining the Site filing system and site records as required including contractual documents, sub trade contract files and are saved on company server.
Follow job close out procedures.
Assist where necessary in taking minutes during weekly internal meetings – ensure actions are tasked and followed up with.
General office supplies management.
Complete month reporting that is required from project controls.