Site Administrator

arrivia•Scottsdale, AZ

7h•Onsite

About The Position

arrivia is seeking a Site Administrator to keep its Scottsdale workplaces safe, functional, and running smoothly. The role coordinates facilities services, vendors, property management, and site needs from the initial request through completion. It takes a whole-site approach to building maintenance, workplace safety, supplies, catering, and daily office operations. This is an onsite position supporting arrivia’s Scottsdale headquarters and Riverwalk location. The role coordinates qualified vendors rather than personally performing licensed plumbing, electrical, or HVAC repairs. Physical activities may require exerting up to 50 pounds of force occasionally, 20 pounds frequently, and 10 pounds constantly, with or without reasonable accommodation.

Requirements

At least 3 years of workplace services, office administration, facilities coordination, or equivalent experience.
Experience arranging maintenance or repairs, working with service providers, and following issues through resolution.
Ability to maintain awareness of workplace condition and readiness beyond responding to submitted requests.
Strong organizational skills, including the ability to balance urgent issues with recurring services, purchasing, invoices, and planned projects.
Clear communication and follow-through with employees, vendors, property management, and internal partners.
A responsive, practical, service-focused approach and comfort working independently in a busy workplace.

Responsibilities

Arrange maintenance and repairs for plumbing, sinks, urinals, HVAC, and other facilities issues; schedule qualified vendors, coordinate access, and confirm repairs are completed.
Identify facilities needs, prioritize requests, and address issues proactively to prevent larger disruptions.
Coordinate building-related requests and follow up with property management and service providers to resolve outstanding concerns.
Coordinate ongoing facilities services, monitor service quality, and support vendor agreements and contract administration.
Coordinate vendors, schedules, materials, and employee communications for repairs, workspace changes, and facilities projects.
Support first aid and AED coordination, emergency preparedness, and county TRIP program requirements.
Manage supplies, purchasing, food and catering orders, and deliveries.
Conduct first-level invoice review and approval, check charges, and follow up on billing discrepancies.
Coordinate spaces, shipping, deliveries, catering, and setup needs for meetings, events, and office projects.