Site Administrative Assistant
About The Position
The Aerospace Corporation is seeking a confident and adaptable Site Administrative Assistant to join their Centralized Admin Team. This role is crucial for ensuring seamless daily onsite operations, serving as the primary administrative resource for site support activities. The assistant will be responsible for coordinating site-specific operational needs, workplace services, and enterprise support functions. This position involves partnering with Enterprise Services organizations, site leadership, employees, vendors, and external stakeholders to maintain a safe, efficient, and productive work environment. The primary focus and highest priority of this role are site support and operational coordination. This position is ideal for a detail-oriented professional who thrives in a fast-paced environment, possesses strong communication skills, and excels at coordinating multiple site-related priorities. The selected candidate will proactively address onsite needs, coordinate resources, support continuous improvement efforts, and contribute to tactical problem-solving within a collaborative team. This is a full-time onsite position requiring regular work at both the Greenbelt, Maryland and Crystal City, Virginia facilities, with time split evenly between the two locations.
Requirements
- High School Diploma or equivalent
- 2 or more years of experience as an administrative professional or similar role
- Fundamental administrative skills: strategic execution of tasks, organization, detail-oriented, writing, and proofreading
- Technological fluency across a wide range of tools and platforms such as Microsoft Office applications including Outlook, Word, PowerPoint, SharePoint and Excel, and meeting tools such as Teams
- Fundamental communication & interpersonal skills: collaboration, problem-solving, emotional intelligence, diplomatic, judgment, and decision-making, across all levels of the organization
- Ability to rapidly adapt to changing environments and priorities
- Ability to handle sensitive information appropriately
- Ability to work independently and/or cooperatively with a team to contribute innovative solutions and resolve issues
- Ability to maintain regular onsite attendance to foster strong, in-person relationships with stakeholders and team members
Nice To Haves
- Experience supporting site operations, workplace services, facilities coordination, office management, and employee-facing operational support functions.
- Proven ability to develop partnerships across organizations and serve as a trusted onsite resource while coordinating enterprise services, vendors, workplace resources, site events, and operational activities.
- Familiarity with enterprise software packages such as Concur, Workday, JIRA, Confluence
- Familiarity with Aerospace corporate organizational structures, policies, processes, and practices
Responsibilities
- Serve as the primary onsite administrative resource responsible for supporting daily site operations and coordinating site-specific services, resources, and workplace requirements to ensure operational needs are fulfilled.
- Coordinate site-related activities including maintenance requests, janitorial services, vendor interactions, property management support, workplace readiness, and incoming and outgoing deliveries.
- Partner with Facilities, Security & Safety, Enterprise Information Services (EIS), Corporate Communications, People Operations, and other enterprise service organizations to facilitate service requests, resolve operational issues, and support site needs.
- Coordinate and distribute site communications, updates, announcements, and operational information in partnership with leadership and administrative teams.
- Support cross-organizational teams, committees, employee groups, leadership teams, external customers, and site visitors requiring coordination, logistics, and onsite support.
- Provide collaborative administrative support to ensure smooth operations.
- Execute in-person and system-submitted requests, processes, and procedures with accuracy and efficiency.
- Utilize essential tools and technology to complete work effectively.
- Support small to medium projects by executing tasks and timelines.
- Address minor operational issues, identify solutions, and coordinate follow-through.
- Participate in initiatives to enhance efficiency and workflow.
- Deliver responsive support by engaging with stakeholders, addressing in-person requests, supporting onsite needs, and coordinating solutions across various locations.
- Maintain clear, professional communication and contribute to team efforts.
- Adjust to changing priorities and varying requests.
- Support new initiatives by executing tasks and driving results.
- Apply automation for designated tasks.
- Make practical, tactical decisions to support business operations.
Benefits
- Comprehensive health care and wellness plans
- Paid holidays, sick time, and vacation
- Standard and alternate work schedules, including telework options
- 401(k) Plan — Employees receive a total company-paid benefit of 8%, 10%, or 12% of eligible compensation based on years of service and matching contributions; employees are immediately eligible and vested in the plan upon hire
- Flexible spending accounts
- Variable pay program for exceptional contributions
- Relocation assistance
- Professional growth and development programs to help advance your career
- Education assistance programs
- An inclusive work environment built on teamwork, flexibility, and respect
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
